Kaupapataka
Agenda
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Te Rā Hui:
Meeting date:
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Tuesday, 6 September
2022
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Te Wā:
Time:
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3.30pm
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Te Wāhi:
Venue:
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Council Chamber
Ground Floor
Civic Administration
Building
Lyndon Road East
Hastings
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Te Hoapā:
Contact:
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Democracy
and Governance Services
P: 06 871 5000
| E: democracy@hdc.govt.nz
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Te Āpiha Matua:
Responsible Officer:
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Economic Development Manager - Lee Neville
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International Advisory Group Delegations
Fields of Activity
The Hastings District International Advisory Group is
established to advise the Council on the development of education, scientific
research, migration and cultural relationships with cities within China and the
rest of the world, and develop relationships with ethnic communities in
Hawke’s Bay through the knowledge and experience gained from our Sister
City relationship with Guilin.
Membership (10)
·
Chairman – a Councillor appointed by the Council
·
Hastings District Mayor
·
2 other Councillor members appointed by the Council
·
1 representative of the Hawke’s Bay Branch of the New
Zealand China Friendship Society
·
1 representative of the Hawke’s Bay Chinese Association
·
2 representatives of the Multicultural Association Hawke’s
Bay
·
1 representative of the Education Link Group
·
1 representative of the Hastings District Youth Council
·
1 representative of the Hawke’s Bay Settlement Support
·
Up to 2 other members may be co-opted at any time
Quorum – 5 members including not less than two
Councillor members.
Delegated Powers
1.
To promote and oversee sister city activity between Guilin and Hastings
District such as delegation visits and cultural exchanges.
2.
To support the development of relationships between Hastings District or
Hawke’s Bay based educational establishments with those in China and the
rest of the world.
3.
To report its work and progress to the Great Communities Subcommittee.
Meetings
Meetings will be held a minimum of three times a year. These
are to be advertised as public meetings, and will be fully serviced by the
Council’s Governance and Democracy Team.
The International Advisory Group
reports to the Great Communities Subcommittee.
Kaupapataka
Agenda
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Mematanga:
Membership:
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Heamana
Chair: Councillor Kevin Watkins
Nga Kai Kaunihera
Councillors: Geraldine Travers (Deputy Chair) and Alwyn Corban
Mayor Sandra Hazlehurst
Rion Roben or Alicia Huang (NZ
China Friendship Society, HB Branch)
Satyam Saha (President,
Multicultural Association Hawke’s Bay Incorporated)
Jenny Too (National President of the
New Zealand Chinese Association Inc) or Ray Ching (Hawke’s Bay Chinese
Association Inc)
Sue Padfield (Education Link Group)
Marcus
Laiseni (Youth Council Representative)
Vacancy (HB Settlement Support)
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Tokamatua
Quorum:
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5 members - including 2
Councillors
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Apiha Matua
Officer Responsible:
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Economic Development Manager - Lee
Neville
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Te Rōpū Manapori me te
Kāwanatanga
Democratic & Governance Services
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Christine Hilton (Extn 5633)
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Te Rārangi Take
Order of Business
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1.0
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Apologies
& Leave of Absence
– Ngā Whakapāhatanga me te Wehenga ā-Hui
Apologies
from Satyam Saha and Mrs Padfield have been received.
At the
close of the agenda no requests for leave of absence had been received.
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2.0
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Conflict
of Interest–
Mahi Kai Huanga
Members need to be vigilant to stand aside from
decision-making when a conflict arises between their role as a Member of the
Council and any private or other external interest they might have.
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3.0
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Confirmation
of Minutes - Te
Whakamana i Ngā Miniti
Minutes of the
International Advisory Group held Monday 11 July 2022.
(Previously circulated)
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4.0
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Request
from Vyas Municipality, Government of Nepal for Friendship City with Hastings
City
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7
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5.0
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Update
on the Lighting of the Osmanthus Gardens
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17
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6.0
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Celebration
50th Anniversary of New Zealands Diplomatic Ties with China
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21
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7.0
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Hawke's
Bay Peace Poles/Te Matau-a-Maui Nga Pou Rangimarie
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23
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Tuesday, 6 September 2022
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Te
Hui o Te Kaunihera ā-Rohe o Heretaunga
Hastings
District Council: International Advisory Group
Te
Rārangi Take
Report to International Advisory Group
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Nā:
From:
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Lee Neville, Economic
Development Manager
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Te Take:
Subject:
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Request from Vyas
Municipality, Government of Nepal for Friendship City with Hastings City
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1.0 Executive Summary – Te Kaupapa Me Te
Whakarāpopototanga
1.1 Eastern
Bridge reviewed the City of Vyas and the summary shows there aren’t any
economic benefits to a sister city relationship between Hastings City and the
City of Vyas in Nepal.
1.2 Supporting
development of communities in the City of Vyas could be an initiative for the
Hastings District to consider.
1.3 Further
engagement is proposed to identify areas of mutual benefit to both cities.
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2.0 Recommendations - Ngā Tūtohunga
A) That
the International Advisory Group (IAG) receive the report titled Request from
Vyas Municipality, Government of Nepal for Friendship City with Hastings City
dated 6 September 2022.
B) That
the International Advisory Group support further discussions with the City of
Vyas to explore the areas that could lead to a sister city relationship and
report back the findings at the next IAG meeting.
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3.0 Background – Te Horopaki
3.1 The
Mayor the City of Vyas Nepal Mr Baikuntha Neupane has written to Mayor Sandra
Hazelhurst proposing a sister city relations ship is established between the
two cities.
3.2 Eastern
Bridge have provided a background briefing document on the City of Vyas, the
report is attached to this report.
3.3 When
a council is considering a sister city relationship there are a range of
factors to consider. Global Cities New Zealand have developed the following
sister city guidelines:
· Identify
your targets-exploit the comparative advantage of your locality.
· Planning
is vital-have a strategic plan for each relationship. Build in regular
reviews and ensure that changing objectives can be accommodated.
· Define
the roles-councils are not always the best agency to conduct business
negotiations, and roles should be delineated accordingly.
· It’s
a two-way thing- include local businesses in trade promotion activities. But
by the same token, know when to back off and let the business partners
negotiate the deal.
· Don’t
rush things-Sister City relationships thrive on continuity of contact and
the building of trust between local and overseas local bodies. Ensure that continuity
of contact is not over-reliant on individuals.
· Evaluation
is essential- evaluating council activities and keeping track of business
success helps demonstrate accountability and contributes valuable information
regarding best practice.
· Savings
are benefits too- information and technology exchange can be valuable,
low-cost source of information.
· Make
use of technology-the internet provides an effective, low-cost vehicle for
advertising your region and its comparative advantages.
· Details
Matter- councils can help business by providing important cultural and
background information.
4.0 Discussion – Te Matapakitanga
4.1 Key
points on the City of Vyas from the Eastern Bridge report:
· The City of Vyas
municipality is approximately 150km from the Capital Kathmandu.
· There isn’t
a New Zealand embassy in Nepal or Nepalese embassy in New Zealand, and there
aren’t any sister city relationships between Nepal and New Zealand.
· Compared to
Hastings the economy is low-performing.
· The area is
unlikely to be a market for Hastings exporting businesses
· International
students and tourists are unlikely to travel to Hastings City
· The local
government of Vyas City are seeking inward investment from Hastings City to
enable community development programmes in the region.
4.2 The
Multicultural association of H.B. may have insights into the invitation from
City of Vyas for a sister city relationship with Hastings City.
5.0 Options – Ngā Kōwhiringa
Option One - Recommended
Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga
5.1 Reply
to the letter from the Mayor of the City of Vyas, and start a dialogue to
explore mutual benefits of a sister city arrangement, and report back on
progress at the next International Advisory Group meeting.
Advantages
· It
will allow time to build trust and understanding between both cities.
· Establish
the benefits to Hastings City.
· Identify
the investment of resources required.
· Evaluate
at a later date if a sister city relationship will deliver outcomes for both
cities.
Disadvantages
· An
expectations that a sister city relationship will be developed between City of
Vyas and Hastings City.
· Developing
the relationship to provide benefits to both regions may take a long time to
deliver.
Option Two – Status Quo - Te
Kōwhiringa Tuarua – Te Āhuatanga o nāianei
5.2 Reply
to the letter from City of Vyas requesting a sister city relationship and
decline the invitation.
Advantage
· Resources
are not diverted from existing international relationships.
Disadvantage
· New
opportunities for the Hastings community are not explored.
Attachments:
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1⇩
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City briefing document City of Vyas Nepal Eastern Bridge
Ltd
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COP-07-01-03-22-96
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2⇩
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Request for Sister City relationship from City of Vyas
Nepal 30 July 2022
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COP-07-01-03-22-97
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Item 4 Request
from Vyas Municipality, Government of Nepal for Friendship City with Hastings
City
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City
briefing document City of Vyas Nepal Eastern Bridge Ltd
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Attachment 1
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Item 4 Request from Vyas
Municipality, Government of Nepal for Friendship City with Hastings City
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Request
for Sister City relationship from City of Vyas Nepal 30 July 2022
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Attachment 2
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Tuesday, 6 September 2022
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Hastings
District Council: International Advisory Group
Te Rārangi Take
Report to International Advisory Group
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Nā:
From:
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Lee Neville, Economic
Development Manager
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Te Take:
Subject:
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Update on the Lighting
of the Osmanthus Gardens
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1.0 Executive Summary
– Te Kaupapa Me Te
Whakarāpopototanga
1.1 A briefing report on
the strategic alignment and establishment of a trust is attached, which
outlines a potential trust structure, trustee suggestions and representation.
1.2 It is recommended that
the establishment of the trust and engagement of trustees becomes an action
plan to be delivered after the Local Government Elections 2022 and the March
2023 lighting of the Osmanthus Gardens.
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2.0 Recommendations -
Ngā Tūtohunga
A) That the International
Advisory Group receive the report titled Update on the Lighting of the
Osmanthus Gardens dated 6 September 2022.
B) That the
International Advisory Group support progressing the establishment of a trust
to deliver the lighting of the Osmanthus Gardens after the 2023 event.
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3.0 Background – Te Horopaki
3.1 At the International
Advisory Group (IAG) meeting on the 10th May 2022 the report on
lantern festival options for sustainable growth was received.
3.2 The IAG supported the establishment
of an advisory support group to investigate a charitable trust structure for
the lantern festival and report back to the IAG in two months’ time.
Attachments:
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1⇩
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Lighting of the Osmanthus Gardens establishment of a trust
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COP-07-01-03-22-94
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Summary of
Considerations - He Whakarāpopoto Whakaarohanga
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Fit
with purpose of Local Government - E noho hāngai pū ai ki te
Rangatōpū-ā-Rohe
The Council is required to give effect to the purpose of
local government as set out in section 10 of the Local Government Act 2002.
That purpose is to enable democratic local decision-making and action by (and
on behalf of) communities, and to promote the social, economic,
environmental, and cultural wellbeing of communities in the present and for
the future.
Link to the Council’s
Community Outcomes –
Ngā Hononga ki Ngā Putanga ā-Hapori
This proposal promotes the international
connections wellbeing of communities in the present and for the future.
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Financial
considerations -
Ngā Whakaarohanga Ahumoni
The Lighting of the Osmanthus Gardens
event budget is $15,000.
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Significance
and Engagement - Te
Hiranga me te Tūhonotanga
This decision/report has been assessed under the Council's
Significance and Engagement Policy as being of medium significance.
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Consultation
– internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho
There will be further consultation with
community groups to establish a trust.
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Item 5 Update
on the Lighting of the Osmanthus Gardens
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Lighting
of the Osmanthus Gardens establishment of a trust
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Attachment 1
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Tuesday, 6 September 2022
|
Hastings
District Council: International Advisory Group
Te Rārangi Take
Report to International Advisory Group
|
Nā:
From:
|
Lee Neville, Economic
Development Manager
|
|
Te Take:
Subject:
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Celebration 50th
Anniversary of New Zealands Diplomatic Ties with China
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1.0 Executive Summary
– Te Kaupapa Me Te
Whakarāpopototanga
1.1 On December 22nd
1972 New Zealand Recognised the People’s Republic of China.
1.2 It is proposed to hold
a ceremony celebrating the 50th anniversary of New Zealand
recognising the People’s Republic of China in the Osmanthus Gardens in
Hastings.
1.3 The ceremony will
include a lantern display and musical performance by musician Annie Gong.
1.4 Funding from the
International Advisory Group budget of up to $5,000 will support Lantern
installation and the musical performance.
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2.0 Recommendations -
Ngā Tūtohunga
A) That the International
Advisory Group receive the report titled Celebration 50th Anniversary of New
Zealands Diplomatic Ties with China dated 6 September 2022.
B) That the
International advisory Group approve $5,000 from the IAG budget to support
the celebration of 50 years since New Zealand recognised the People’s
Republic of China.
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3.0 Background – Te Horopaki
3.1 New Zealand recognised
the Republic of China on 22 December 1972. The economic, cultural, and
political relations between the two countries have grown over five decades.
3.2 China is a significant
export market for the goods and services produced in the Hawke’s Bay
region and this trade supports employment for the communities across the
Hastings District.
3.3 The aim is to provide
recognition of the fifty year relationship between New Zealand and the
People’s Republic of China and the benefits to the Hastings District from
the on-going relationship.
4.0 Discussion – Te Matapakitanga
4.1 It is proposed to hold
a ceremony celebrating New Zealand’s recognition of the People’s
Republic of China on 22nd of December 1972.
4.2 The ceremony will be
held in the Osmanthus Gardens in Hastings.
4.3 The date for the
ceremony is to be determined.
4.4 A lantern display will
be installed temporarily in the Osmanthus Gardens for the anniversary
celebration.
4.5 Annie Gong who
performed at the 40th anniversary celebrations of Guilin and
Hastings sister city agreement has been invited to perform at the ceremony.
4.6 Additional events and
performances are yet to be arranged for the day’s celebrations in the
Osmanthus Gardens.
Attachments:
There are no attachments for this report.
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Tuesday, 6 September 2022
|
Hastings
District Council: International Advisory Group
Te Rārangi Take
Report to International Advisory Group
|
Nā:
From:
|
Lee Neville, Economic
Development Manager
|
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Te Take:
Subject:
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Hawke's Bay Peace
Poles/Te Matau-a-Maui Nga Pou Rangimarie
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1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga
1.1 Hawke’s Bay
Peace Poles/ Te Matau-a-Māui-Nga Pou Rangimarie propose that the
International Advisory Group (IAG) of the Hastings District Council receive a
Peace Pole on the 21st September 2022, and that the pole be placed
at the Osmanthus Garden.
1.2 The Hastings District
Council has been an active contributor and supporter of the peace Pou Project.
The 43 Peace Poles stood in Civic Square for five months over summer and will
be distributed across the region.
1.3 Liz Remmerswaal from
Hawke’s Bay Peace Poles/ Te Matau-a-Māui-Nga Pou Rangimarie will
address the International Advisory group on the projects outcomes.
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2.0 Recommendations -
Ngā Tūtohunga
A) That the International
Advisory Group receive the report titled Hawke's Bay Peace Poles/Te
Matau-a-Maui Nga Pou Rangimarie dated 6 September 2022.
B) That the
International Advisory Group receive a Peace Pole on the 21st
September 2022 that will be located in the Osmanthus Gardens.
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Attachments:
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1⇩
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Proposal to International Advisory Group Hawkes Bay Peace
Poles
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COP-07-01-03-22-95
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Item 7 Hawke's
Bay Peace Poles/Te Matau-a-Maui Nga Pou Rangimarie
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Proposal
to International Advisory Group Hawkes Bay Peace Poles
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Attachment 1
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