Agenda of Council Meeting - Tuesday, 10 October 2023

Tuesday, 10 October 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Louise Stettner, Manager, Democracy & Governance Services

Te Take:

Subject:

Appointment to the Heretaunga Takoto Noa Māori Standing Committee

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is for Council to make an adjustment to the mana whenua membership on the Heretaunga Takoto Noa Māori Standing Committee (HTNMSC).

1.2 Membership of the HTNMSC comprises of the Mayor, 6 Councillors including the 3 Takitimu Māori Ward Councillors and up to 8 members from Mana Whenua to be appointed by the Council, taking into account the “post settlement environment” and Mataawaka.

1.3 On 2 March 2023, Council appointed 6 Mana Whenua members to the HTNMSC who had been nominated by the following Māori entities: Mana Ahuriri Trust; Ngāti Kahungunu Iwi Incorporated; Ngāti Pāhauwera Development Trust; Hineuru Iwi Trust; Te Taiwhenua o Heretaunga Trust and Heretaunga Tamatea Settlement Trust. On 7 September 2023 Council appointed a member nominated by the Maungaharuru Tangitū Trust. There is one vacancy yet to be filled which is for Te Taiwhenua o Te Whanganui-ā-Orotū.

1.4 The current make-up of the mana whenua members on the HTNMSC are as follows:

Organisation	Nominees
Mana Ahuriri Trust	Mr Tipene Cottrell
Ngāti Kahungunu Iwi Incorporated	Mr Ngaio Tuika
Ngāti Pāhauwera Development Trust	Mr Tom Keefe
Hineuru Iwi Trust	Ms Elizabeth Waiwiri-Hunt
Te Taiwhenua o Heretaunga Trust	Mr Mike Paku (Chair)
Te Taiwhenua o Te Whanganui- ā- Orotū	Awaiting nominee
Heretaunga Tamatea Settlement Trust	Dr Darryn Russell
Maungaharuru-Tangitū Trust	Charmaine Butler

1.5 When Dr Darryn Russell was nominated by the Heretaunga Tamatea Settlement Trust to be their representative on HTNMSC they considered that this membership would be temporary until the Trust had completed the election of its chairperson. Heretaunga Tamatea Settlement Trust has now advised that their newly appointed Chair is Mr Pōhatu Paku. The trust wishes to nominate Pōhatu Paku as their representative on the HTNMSC; thereby replacing their current representative Dr Darryn Russell.

1.6 This report recommends that Council appoint Pōhatu Paku as a mana whenua member of the HTNMSC who will replace Dr Darryn Russell.

1.7 Following the appointment being made updates will be made to the list of Appointments to Committees, Joint Committees and External Organisations for the 2022-2025 triennium.

2.0 Recommendations - Ngā Tūtohunga

A) That Council receive the report titled Appointment to the Heretaunga Takoto Noa Māori Standing Committee dated 10 October 2023.

B) That Council appoint Mr Pōhatu Paku as a Mana Whenua member of the Heretaunga Takoto Noa Māori Standing Committee who will replace Dr Darryn Russell.

Attachments:

There are no attachments for this report.

Tuesday, 10 October 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Craig Cameron, Group Manager: Strategy and Development

Te Take:

Subject:

Amendments to the Strategy & Policy Committee 'Fields of Activity' and renaming to the Strategy & Recovery Committee

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this Report is to recommend additions to the Fields of Activity and Delegations for the Strategy and Policy Committee. It is also recommended to change the name of the Committee to ‘Strategy and Recovery Committee’ to better reflect its recommended future areas of focus.

1.2 Since Cyclone Gabrielle (circa 14 February 2023), elected members and staff have been very busy with the Cyclone Response and Recovery. Council Recovery activities and investments will continue for the next 5 years and probably longer.

1.3 The Chief Executive has and continues to engage additional staff and consultancy resources post the Cyclone to enable Council to manage the substantial additional work programme.

1.4 The regularity of Council Meetings (14 since the Cyclone in February) and complexity of matters Council has had to manage, such as contractual negotiations with the Crown, Long Term Plan Amendment and associated Special Public Consultation has meant that only one Strategy and Policy Committee has been convened during this period.

1.5 It is important that elected members are well informed, aligned with their community, executive and staff to ensure Council’s Recovery efforts are directed to best meet the needs of our community.

1.6 The concept of establishing a dedicated ‘Cyclone Recovery’ Committee focus, stems from the Canterbury earthquake experience. Waimakariri District Council and subsequently Christchurch City Council established similar committees to give specific focus to earthquake recovery.

1.7 It is recommended that the Committee remains a committee of the whole Council, and membership includes two non-council members of the Heretaunga Takoto Noa Māori Standing Committee and the Chair and Deputy Chair of the Rural Community Board.

1.8 The Committee would monitor and oversee Recovery progress by receiving briefings and reports relating to all six Recovery Pou (Environmental Resilience, Economic Growth, Whanau / Community Wellbeing, Primary Sector, Resilient Infrastructure, Recovery Transition). It may help develop strategic responses and make recommendations to Council and be able to make decisions within its delegations.

1.9 It would also monitor the quality of the Council’s relationships and communications with the Government, key partners, stakeholders, and the community, and receive deputations and presentations from them as well.

1.10 Officers are building dashboard systems to provide relevant, timely and useful Recovery (business information based) progress reporting to the Performance and Monitoring Committee.

2.0 Recommendations - Ngā Tūtohunga

A) That Council receive the report titled Amendments to the Strategy & Policy Committee 'Fields of Activity' and renaming to the Strategy & Recovery Committee dated 10 October 2023.

B) That Council amends the Committee and Community Board Register of Delegations for the Strategy and Policy Committee to include the responsibilities and delegations of the Committee, as described in Attachment 2.

C) That Council changes the name of the Strategy and Policy Committee to the Strategy and Recovery Committee to better reflect its future areas of focus.

D) That Council adopts the following membership structure for the Strategy and Recovery Committee:

i. The Mayor and all Councillors

ii. Two non-council members of the Heretaunga Takoto Noa Māori Standing Committee, being ..……..…….and ……………..,

iii. the Chair and Deputy Chair of the Rural Community Board.

3.0 Background – Te Horopaki

3.1 In the 8 months since Cyclone Gabrielle, the Council (elected members and staff) have been dedicated to assisting our community Respond to the event and now Recover.

3.2 The Council executive has sought advice from several people who have experienced similar events and reflected on the lessons learnt. The former chief executive of Waimakariri District Council, Mr. Jim Palmer, is one who has shared some of his experiences leading Recovery following both the Canterbury and Kaikōura earthquakes.

3.3 One of the learnings is that the Council needs to review how it organises itself to manage its existing responsibilities as well as the priorities associated with leading and supporting the Recovery.

4.0 Discussion – Te Matapakitanga

4.1 The experience from Canterbury was that in the early stages of Recovery there were many significant issues being grappled with at once and activity was fast paced. It was easy for elected members and others to become disconnected, and therefore not feeling involved, up-to-date and contributing to and shaping the Recovery.

4.2 Another lesson was that the strength of the relationship between elected members and the executive is critical. A strong trusting relationship ensured alignment and the sense of a unified team approach to Recovery. When both elected members and the executive are under great stress and pressure the need for a mutually strong respectful relationship is never more important. In other organisations where that was not the case Recovery efforts suffered and, in some cases, relationships became fractured and dysfunctional.

4.3 While many initiatives were needed to ensure there was a strong and united Council approach to Recovery, the establishment of a Recovery Committee made a big difference and helped ensure there was a dedicated focus on Recovery where everyone had a good understanding of what is going on and how they can contribute. It allowed committee members to be briefed on the latest happenings, ask questions and share their experiences and knowledge of Recovery efforts, and it also enabled the executive/staff to test ideas with committee members and help shape policy and strategy development.

4.4 One of the other benefits of the Recovery Committee was that it provided the Council with a structure that enabled it to focus on Recovery without having to fit Recovery in around the other ongoing business of the Council. It avoided Recovery business being ‘tagged’ on the end of other meetings and not getting the time and attention it deserved.

4.5 By broadening the committee’s membership, it was more inclusive and that built trust and confidence. Non-council members were able to share their local knowledge and experience, and that of their broader community connections.

4.6 The internal Council Governance Review completed in 2022, included surveys with elected members and staff. The results strongly indicated that elected members and staff, valued respectful and effective working relationships and environments. These relationships were underpinned by quality, relevant and timely reporting of information to support good decision-making processes.

4.7 It is 8 months since the Cyclone, and Council as an organisation is adjusting to and becoming more suitably resourced to deliver its evolving new ‘business as usual’ work programme, which is much larger and, in many aspects, more complex than the forecast work programme before the Cyclone. The new programme includes the substantial new area of work for Council – the Category 3 Voluntary Property Buyout Programme.

4.8 The Chief Executive is determined to retain the positive and effective ‘Working Environment’ discussed in paragraph 4.6 and capitalise from the ‘lessons learned’ discussed in paragraphs 4.1 to 4.5.

4.9 Strategy and Recovery Committee Delegations

4.10 The existing Strategy and Policy Committee, ‘Fields of Activity’, ‘Membership’, and ‘Delegated Powers’ are attached as Attachment 1.

4.11 The recommended Strategy and Recovery Committee, ‘Fields of Activity’, ‘Membership’, and ‘Delegated Powers’ are attached as Attachment 2.

4.12 The purpose of the Strategy and Recovery Committee would be to review progress in Cyclone Recovery, make decisions and recommendations to Council relating to the key strategic matters and Council’s contribution to Cyclone Recovery. It will also assess the quality of Council’s engagement and communications with the Government, key partners and stakeholders, and the community.

4.13 It is recommended that two non-council members from the Heretaunga Takoto Noa Māori Standing Committee and the Chair and Deputy Chair of the Rural Community Board form part of the committee and have full voting rights.

4.14 The key responsibilities and delegations of the Committee would be to (in addition to existing responsibilities);

1) Receive briefings and reports on key and emerging issues and community wellbeing related to Cyclone Gabrielle.

2) Develop strategies and responses to key and emerging issues and make recommendations to the Council as necessary.

3) Authority to develop and recommend Locality Plans and other Recovery Plans for Council adoption, and to oversee and monitor the implementation of Locality Plans and other Recovery Plans.

4) Authority to exercise all of Council’s powers, functions and authorities in relation to Cyclone Recovery matters within the authorised Council budget (except where prohibited by law or otherwise delegated to another committee), and where insufficient approved budget provision exists, make recommendations to the Council as necessary.

5) Assess the quality of engagement and communication with the community, Government, partners, and key stakeholders in respect of Cyclone Recovery.

6) Receive deputations and presentations from partners, stakeholders and the community in relation to Cyclone Recovery.

7) Delegate its powers to sub-committee(s) if so established.

8) Make submissions on behalf of Council to proposals by other organisations/authorities in relation to Cyclone Recovery.

4.15 It is suggested that the Committee meet bimonthly, with flexibility to meet more often, if required. The first meeting of the Committee will be held on Thursday 2 November 2023.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

Council amends the Committee and Community Board Register of Delegations for the Strategy and Policy Committee to include the responsibilities and delegations of the Committee, as described in Attachment 2.

5.1 Advantages

· Provides dedicated and structured Council focus on Recovery and ensures everyone is kept informed and feels included,

· Helps retain and maintain trust and confidence between elected members and executive/staff,

· A broader membership helps with inclusiveness and ensures key voices are heard at the table.

Disadvantages

· Potentially additional time to attend meetings,

· Some additional governance support may be required for the committee.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 By adopting a status quo approach the Council will continue to function and Recovery activity will still occur. However, unintentionally, there is a risk of a more siloed approach developing with a gradual disconnect that can undermine trust and confidence.

6.0 Next steps – Te Anga Whakamua

6.1 If the recommendations in this report are adopted, Officers will work with the Committee Chair to ensure the programme of work and matters that need to be brought before the Committee are done so on a relevant and timely basis.

Attachments:

1 ⇩	Terms of Reference Strategy and Policy	CG-17-1-00475
2 ⇩	Terms of Reference Strategy and Recovery	CG-17-1-00487

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

The proposal both strengthens local decision-making by broadening committee membership and therefore participation in the committee’s activities. It will also bring a dedicated focus to all four well-beings, as the Committee would review progress related to all six Recovery Pou.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes all the Community Outcomes and the wellbeing of communities in the present and for the future. As outlined in the Heretaunga Locality Plan recovery efforts are summarised under six Pou.

Pou	Key Tasks
Key Tasks for Recovery Transition	Continued supply of basics to isolated communities, maintenance of support in the community, decommissioning of response resources, reescalation planning
Community and Whānau	Wellbeing Connectedness, welfare, marae, housing demand, cultural impacts, accommodation, safety & wellbeing, health
Resilient Infrastructure	Flood protection, lifeline utilities, water services, transport, housing supply, emergency resilience
Primary Sector	Land use recovery, horticulture, agriculture, viticulture, forestry
Economic Growth	Pou Individuals, businesses, sectors, future industry development, tourism, workforce resilience
Environmental Resilience	Resource management & land use, indigenous ecosystems & biodiversity, climate change, waste, water security

Māori Impact Statement - Te Tauākī Kaupapa Māori

There is an increasing awareness amongst local hapū and Māori entities of the opportunities and processes for their involvement and practical expressions of kaitiakitanga (stewardship), rangatiratanga (right to exercise authority) and or mana motuhake (self-determination).

Some hapū, marae and/or entities have been very active in developing the Response and Recovery to Cyclone Gabrielle; others have not needed to be involved so much but have been happy to support the partnership approach to Recovery.

As outlined in the Heretaunga Locality Plan, a zone-based approach will be taken to planning, these being northern, central and southern zones of Heretaunga. This is to enable recovery to be locally led. The zones are as follows:

Southern Zone - [Hastings and west to Kāweka Ranges, east to the coast, and south to Pukehou]

· Te Taiwhenua o Heretaunga

· Heretaunga Tamatea Settlement Trust

· Ngāti Hinemanu, Ngāi Te Ūpokoiri me ōna Piringa Hapū Authority - NB: the hapū authority centred at Ōmāhu

Central Zone – [Napier west to Puketitiri, south to Awatoto, and slightly north towards Pētane Domain]

· Te Taiwhenua o Te Whanganui-a-Orotū

· Mana Ahuriri Trust

· Ngāti Pārau Hapū Authority - NB: the hapū authority centred at Waiohiki

Northern Zone – [North of Napier airport up SH5 and SH2 to the Hastings District boundary]

· Hineuru Iwi Trust

· Ngāti Pāhauwera Development Trust

· Maungaharuru-Tangitū Trust:

Sustainability - Te Toitūtanga

The Focus of the Committee is to oversee Recovery and ensure to the best of the Council’s ability that Recovery has a focus on sustainability in all respects, and particularly considers future climate change impacts as it looks to build more resilient and sustainable communities.

Financial considerations - Ngā Whakaarohanga Ahumoni

Staff do not anticipate any new unbudgeted costs.

Significance and Engagement - Te Hiranga me te Tūhonotanga

The decision to establish the Committee has been assessed under the Council's Significance and Engagement Policy. In terms of the policy the decision is not considered significant.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Not Applicable

Risks

REWARD – Te Utu

RISK – Te Tūraru

· Provides dedicated and structured Council focus on Recovery and ensures everyone is kept informed and feels included.

· Helps retain and maintain trust and confidence between elected members and executive/staff.

· A broader membership helps with inclusiveness and ensures key voices are heard at the table.

· No significant risks identified.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

It is recommended the Chair and Deputy Chair of the Rural Community Board are appointed as members of the Strategy and Recovery Committee.

Tuesday, 10 October 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

David Bishop, Team Leader Environmental Consents/Subdivision

Te Take:

Subject:

Renaming of Dennis Place, Flaxmere

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from the Council on the proposed renaming of Dennis Place to Dennis Oliver Place, a private road off Caernarvon Drive, Flaxmere.

1.2 A request has been received from David Hanna of Wesley Community Action to rename Dennis Place in Flaxmere, in order to use the full name, to recognise the key role Dennis Oliver had in supporting the Hastings Samoan community and Parish.

1.3 This report recommends that the existing road name Dennis Place be renamed Dennis Oliver Place.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Renaming of Dennis Place, Flaxmere dated 10 October 2023.

B) That pursuant to Sections 319 and 319A of the Local Government Act 1974 that Dennis Place be renamed:

i. Dennis Oliver Place.

3.0 Background – Te Horopaki

3.1 A map of the proposed changes is shown below:

3.2 The applicant provided the reasoning below for the use of the full name of Dennis Oliver for the new private accessway:

“I was speaking to Iakopo today and we discussed the development and the access road. He said he would love to honour Dennis Oliver who was instrumental in developing the early childhood centre in Punavaiola, Flaxmere.

It was in fact his contributions that had given life, breadth and depth to the message and vision of the SAMOA YMCA he gifted with his talents. He developed content, designed programmes. He was especially gifted at selling his ideas. I believe that it was this unique skill to YMCA programme that had propelled him in the direction of leadership.

Dennis exemplified the quality of an outstanding dedicated leader, who possessed personal integrity and a thoughtful communicative style.

Dennis was bestowed the paramount matai chief title Tagaloafaatautele (Tagaloa in short) which made him one of the most important Paramount Chiefs in the district of Salega Savaii. This was done as a reward for his wonderful service for the people of Foaluga Salega Savaii.

Dennis and his wife, Jean were both active Palagi members of the Samoan Parish.

Dennis struck a fine balance between traditional academic excellence and a greater involvement in society. He was one of the driving forces behind the creation and growth of the Punavai o le Gagana Samoa Pre-School in Flaxmere Hastings, an initiative supported by the Wesley Methodist Samoan Parish Hastings of the Methodist Church of New Zealand.”

4.0 Discussion – Te Matapakitanga

4.1 Once a road name decision has be made under the Council’s Road Naming Policy any renaming of an existing road must go to a full Council meeting in order to consider the change. The Hastings District Council Road Naming Policy lists the following criteria for evaluation of the suitability of proposed road names;

· Cultural Significance

· Existing or common theme

· Significant feature

· Historical event or person, and

· Personal name for special services

4.2 The original report concluded that the suggested name meets the above criteria, in that it relates to a significant historical person for the Flaxmere community and pays tribute to his services.

4.3 While the United Kingdom port town/city theme of Flaxmere is used throughout the suburb, the name Dennis Oliver relates to a new road naming theme established with the ward councillors for Flaxmere at the time. It was decided that the several new roads (both private and public) that required names at the beginning of 2022, including the one subject to this report, would be consistent with the theme of ‘Flaxmere heroes who have passed on’.

4.4 In order to be accepted by Land Information New Zealand the road name will also have to fit with the criteria set out in the Australia / New Zealand Standard for Rural and Urban Addressing Standard AS/NZS:4819 : 2011.

· Section 4.4.7 of ASNZ2011 states that there shall be no duplication of road names within the same; locality, adjoining locality or local government area.

· Section 4.4.5 of ASNZ2011 states that a road name shall be easily to pronounced and spelt, however, in the case of indigenous languages it is accepted that a traditional name which may appear at first to be complex will, over time, become familiar and easy to use within the community.

· Section 4.4.8 of ASNZ2011 states that indigenous road names should be endorsed by the local indigenous community.

· Section 4.4.10 of ASNZ2011 states the length of a name should be shorter, rather than longer, especially where the road itself is short.

4.5 There are no other instances of the suggested names in adjoining local authorities that may cause confusion and Fire and Emergency NZ have not raised any concerns with the proposed name change.

4.6 The proposed name change is easy to spell and pronounce.

4.7 The name Dennis Place was selected to keep the road name shorter, however in this instance it is deemed necessary to use the full name to ensure recognition and retain respect to the person in which the name pays tribute to.

4.8 Overall, it is considered that the proposed name change is consistent with the above criteria.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Option one is to rename the road as requested by Wesley Community Action.

Advantages

· No other landowner is involved, and no existing dwellings will need to change their address.

· It is in keeping with the road naming theme established in early 2022 of ‘Flaxmere heroes who have passed on’.

· It pays tribute to a significant person to the Hastings Samoan Parish and wider Flaxmere community.

Disadvantages

· Would not retain the United Kingdom port town/city theme for Flaxmere road names.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 This option would retain the current road name.

6.0 Next steps – Te Anga Whakamua

6.1 The next steps, if option one is adopted, will involve advising Land Information New Zealand (LINZ) so that the road name can be updated in the national database.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal ensures that road names that reflect the cultural history and identity of the local area as well as ensuring ease of identification for the Council, emergency services and others will be achieved.

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A

Sustainability - Te Toitūtanga

N/A. This report is procedural in nature.

Financial considerations - Ngā Whakaarohanga Ahumoni

None. Street name plates will be erected by the developer once the building process is complete.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Section 78 of the Local Government Act 2002 sets out what is required of a local authority in considering community views, and is summarised by the following:

“…Must give consideration to the views and preferences of persons likely to be affected by, or to have an interest in, the matter.”

Consultation has also occurred with Fire and Emergency NZ (FENZ) who maintain the Emergency Services address database. Assistant Area Commander Glen Varcoe from FENZ has advised that they have no concerns with the suggested name.

Engagement with Councillor Heke has also been made in relation to the road name change.

Risks

Opportunity: To enable the recognition of culturally significant road names in Flaxmere.

REWARD – Te Utu	RISK – Te Tūraru
Road names that reflect the cultural history and identity of the local area as well as ensuring ease of identification for the Council, emergency services and others.	There are no real risks to Council as currently not many people are aware of the current name and no other landowner is involved that would need to change their address.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

The Rural Community Board will not be affected by the proposed road renaming.

Te Rā Hui: Meeting date:	Tuesday, 10 October 2023
Te Wā: Time:	1.00pm
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Chief Executive - Nigel Bickle

Mematanga: Membership:	Tiamana Chair: Mayor Sandra Hazlehurst Ngā KaiKaunihera Councillors: Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm Dixon, Michael Fowler, Damon Harvey, Henry Heke, Kellie Jessup, Tania Kerr (Deputy Mayor), Eileen Lawson, Renata Nepe, Simon Nixon, Ann Redstone, Wendy Schollum and Kevin Watkins
Tokamatua: Quorum:	8 members
Apiha Matua Officer Responsible:	Chief Executive – Nigel Bickle
Te Rōpū Manapori me te Kāwanatanga Democracy and Governance Services:	Louise Stettner (Extn 5543)

1.0	Opening Prayer – Karakia Whakatūwheratanga
2.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui At the close of the agenda no apologies had been received. Leave of Absences had previously been granted to Councillor Corban and Councillor Watkins
3.0	Conflict of Interest – He Ngākau Kōnatunatu Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.
4.0	Confirmation of Minutes – Te Whakamana i Ngā Miniti Minutes of the Council Meeting held Thursday 14 September 2023. (Previously circulated)
5.0	Appointment to the Heretaunga Takoto Noa Māori Standing Committee	7
6.0	Amendments to the Strategy & Policy Committee 'Fields of Activity' and renaming to the Strategy & Recovery Committee	9
7.0	Renaming of Dennis Place, Flaxmere	19
8.0	Proposed Amendments to Schedule of Meetings	25
9.0	Minor Items – Ngā Take Iti
10.0	Urgent Items – Ngā Take Whakahihiri
11.0	Recommendation to Exclude the Public from Item 12	27
12.0	Commercial Transaction

Item 6 Amendments to the Strategy & Policy Committee 'Fields of Activity' and renaming to the Strategy & Recovery Committee
Terms of Reference Strategy and Policy	Attachment 1

Item 6 Amendments to the Strategy & Policy Committee 'Fields of Activity' and renaming to the Strategy & Recovery Committee
Terms of Reference Strategy and Recovery	Attachment 2