Agenda of Joint Waste Futures Project Steering Committee

Joint Waste Futures Project Steering Committee – Terms of Reference

Background

Section 43 of the Waste Minimisation Act 2008 states that a territorial authority must adopt a Waste Management and Minimisation Plan (WMMP) which provides:

· Objectives, policies and methods for effective and efficient waste management and minimisation.

· Collection, recovery, recycling, treatment and disposal services.

· Facilities for waste management.

· Waste minimisation activities including education and public awareness; and

· A framework for funding implementation, grants and advances of money.

In 2014 the Joint Council Waste Futures Project Steering Committee was established to oversee and manage a range of programmes and interventions to achieve effective and efficient waste management and minimisation within the Ōmarunui Landfill catchment.

The WMMP must be reviewed every 5 years. Council adopted the WMMP in 2019.

Purpose

· To be responsible for overseeing, supporting, monitoring and reporting progress toward achieving the intent of WMMP.

· To represent the interests of Council in the WMMP.

· To review the Joint Waste Management and Minimisation Plan at least every six years to meet the requirements of the Waste Management Act 2008.

Members (6 Councillors)

· Chair – Councillor from one Council elected by Group.

· Deputy Chair – Councillor from the other Council elected by Group.

· 2 other HDC Councillors.

· 2 other NCC Councillors.

Status

By agreement of the local authority member, the Joint Waste Futures Joint Project Steering Committee has been established as a Joint Committee under clause 30A of Schedule 7 of the Local Government Act 2002.

Delegated Authority

The Joint Committee will have responsibility and authority to:

1) Accept and hear submissions on the joint Waste Management and Minimisation Plan 2017-2023, and report back to the individual Council on an as required basis.

2) To make recommendations to each participant Council on the Waste Management and Minimisation Plan.

3) To monitor performance and progress to give effect to the purpose of the WMMP and to make recommendations to the constituent Councils accordingly.

Administering Authority and Servicing

Hastings District Council shall administer the Joint Committee meetings.

Meetings

The Hastings District Council’s Standing Orders will be used to conduct the Joint Committee meetings.

The Joint Committee shall meet as and when required as agreed for the achievement of the purpose of the Joint Committee.

Quorum

The quorum at any meeting shall be not less than four (4) including not less than two representatives of each of the member bodies.

Voting

· The members shall strive at all times to reach a consensus.

· Each representative shall be entitled to one vote at any meeting.

· There shall be no casting vote.

Variations

Any member may propose an amendment (including additions or deletions) to the Terms of Reference which may be agreed to by the Joint Committee.

Variations to the Terms of Reference must be referred to the constituent Councils for ratification.

Term of Office

The primary purpose of this Joint Committee is the approval and adoption, by both Councils, of the Waste Management and Minimisation Plan 2018. However, the Joint Committee will continue to meet as and when required to oversee performance of the WMMP in operation.

Friday, 3 November 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Angela Atkins, Waste Planning Manager

Te Take:

Subject:

Hastings District Council - Joint Waste Management and Minimisation Plan Implementation Update

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 This report is to update the committee on the activities undertaken over the past three months and/or underway in the Hastings district by Heretaunga Hastings District Council (HDC) staff regarding the implementation of the Joint Waste Management and Minimisation Plan (WMMP).

1.2 A copy of the Joint WMMP can be viewed on the HDC website.

2.0 WMMP Progress Update

2.1 The Joint Waste Management and Minimisation Plan has two key targets;

· 20% Total tonnage increase in common recyclables diverted from Ōmarunui Landfill.

· 30% Total tonnage decrease in organics to Ōmarunui Landfill.

2.2 Based on the 2016 SWAP Survey as well as the tonnage landfilled and recycled for the 2016/17 year, the targets are:

2.3 As reported in the HDC Annual Report the Increased recyclables diverted from landfill target is substantially on track; 5,147 tonnes diverted via Hastings District Council services, NCC to report their tonnages separately.

2.4 The recycling tonnage collected by HDC services had previously increased in the two years following the adoption of the Joint Waste Management and Minimisation Plan by 12.5%. However, due to the impact of COVID-19 and associated level of service disruptions, recycling tonnages fell below the baseline rate, they have since increased slightly but remained static over the past three years

2.5 The decreased organic waste going to landfill target is on track, some progress made; 30,816 indicative tonnes (33.5%).

2.6 There has been a 60% decrease in green waste disposed of to landfill since 16/17, 13,499 tonnes to 5,616 tonnes per annum. Food waste volumes have increased resulting in an overall increase in the volume of organic waste disposed of to landfill (28.8% to 33.5% for all organic waste). These figures include waste from Napier City Council. The organic waste reduction target is monitored through the Solid Waste Analysis Protocol surveys. These surveys are completed every three years and the survey was undertaken in 2022.

2.7 The total waste to Ōmarunui landfill increased to 112,226 from 91,903 tonnes in the 2021/22 year. This increase is solely due to the large volume of waste created by Cyclone Gabrielle.

2.8 Diversion services at the Henderson Road Refuse Transfer Station saw 2,252 tonnes of green (garden) waste and 482 tonnes of timber diverted to reuse.

2.9 An update on the WMMP, waste assessment and solid waste bylaw review process is provided in a separate report.

3.0 Current initiatives underway

3.1 Community communication activities

3.2 Regular activities have continued such as the monthly waste awareness newsletter and Facebook posts about waste and kerbside-related information or events. Updates have also continued to be made to the waste webpages to keep them current.

3.3 Online engagement:

3.3.1 Facebook engagement stats below are for the period July - September 2023 and are for waste minimisation-related posts only (not kerbside or transfer station):

• Posts – 14

• Average reach – 8,730

• Average engagement (likes, comments, shares) - 614

3.4 Waste Awareness Newsletter:

3.4.1 We have published our digital Waste Awareness Newsletter every month in this period; July, August, September, October. We currently have a database of 1403 subscribers, with an average of 55.4% of subscribers opening it each month.

3.4.2 A survey in July 2023 of the readership confirmed the frequency wanted by readers and justifies the resourcing of this initiative. The survey was completed by 245 people and found that just over 200 people read every issue or almost every issue, and that 61% of people who responded want to continue receiving the newsletter monthly. The most popular types of content are projects in Hawke’s Bay, tips on how to reduce waste, community initiatives locally, events and sustainability topics.

3.4.3 The readership has a mix of people with well-established low-waste habits, and others who are newer to reducing waste wanting to be informed and hear new ideas to reduce waste.

3.5 Home & Garden Show:

3.5.1 Over 1000 people visited the joint Hastings District Council and Napier City Council stand at the Home and Garden Show, 1-3 September at McLean Park, Napier. The stand’s theme was, “You recycle. What’s next?” which focused on ways to reduce waste in the home, going beyond recycling, as in the waste hierarchy. The team promoted actions like repairing, reducing the number of things we purchase, “refusing” something we don’t need eg. a bottle of water, choosing quality items that are well-made, borrowing/renting an item, composting and upcycling.

3.5.2 People could vote for which actions on the waste hierarchy they were taking. Mannequins in op shopped outfits helped to promote the HDC second-hand shopping map. There was a lot of interest in composting systems and worm farms. The team gave away 500 reusable fruit & vege bag 3-packs and 1300 Easy Kai low waste meal planners.

3.6 Mana whenua, hapū and marae engagement

3.7 Jordy Wiggins, Waste Minimisation Specialist, attended a hui at Waipatu Marae in late July to start the engagement process regarding the proposed extension of Council kerbside services to the Waipatu and Ruahāpia area. After the meeting, a draft letter was provided to both Waipatu and Ruahāpia Marae Kōmiti members for their endorsement before staff start the formal consultation process for feedback. Community members within the collection zone will have the opportunity to provide their feedback and support of the proposed service before it is decided whether to extend services to those areas or not. Staff have signalled that the four week period for feedback will be during the month of November with the intention of being able to introduce the new service in the New Year.

3.8 Jordy Wiggins, Waste Minimisation Specialist, presented to the Heretaunga Takoto Noa Māori Kōmiti in late August to provide an update on the WMMP and Bylaw review process as well as seek feedback from the committee as to how they see Hastings District Council waste minimisation staff engaging with Māori to ensure a Te Ao Māori lense forms and guides the next WMMP.

3.9 Ōmarunui Landfill education building

3.10 The build of the new education building at Ōmarunui landfill is complete. The building was constructed with many reclaimed materials that were destined for landfill and will be a dedicated space for people to learn about what happens to waste, and how to minimise it.

3.11 A karakia/blessing was conducted by members of Ngāti Pārau for the opening of the building at the end of September. Ngāti Pārau kaumātua Tamati Cairns officially named the building ‘Te Whare Mukupara’.

3.12 Translated, ‘Te Whare’ - the house, means the space will ‘house/home’ visitors, groups, schools during their visit to the education building with manaakitanga and care. ‘Muku’, meaning delete, cease, or minimise, aligns with the purpose of the building and education programmes around sharing knowledge on how to minimise waste, and ‘para’ means rubbish or waste.

3.13 School education

3.14 The development of the joint schools waste education programme is progressing well. Four of the five modules have been drafted. The five modules of the waste education programme are:

· Landfill

· Wild about worms (+ composting and bokashi)

· Food waste

· Recycling 101

· The Rad 7 R’s (waste hierarchy)

3.15 Both Hastings District Council and Napier City Council waste minimisation teams are really excited to be able to launch this programme to schools and kura next year. Recruitment for a schools facilitator will begin next year.

3.16 Our Waste Minimisation Specialist, Jordy Wiggins has visited the following schools offering support and presentations about waste minimisation.

School	Date	Kaupapa	Number of attendees
St Joseph’s Primary School	31st July	Recycling presentation to 4 classes	56 students
Flaxmere Primary School	29th August	Recycling and Waste Hierarchy presentation to junior classes	28 students
Kōwhai Special School	13th September	Discussion with staff regarding funding opportunities for school recycling systems and collection.	2 staff
Hereworth School	18th September	Composting and worm farm discussion	26 students
Mahora Primary School	21^st September	Discussion with staff regarding funding opportunities for school recycling systems and collection.	2 staff
Lindisfarne College	13^th September	Landfill presentation	83 students
Lindisfarne College	10th October	Recycling presentation	86 students

3.17 Through our current education budget, we support annually; Para Kore ($6000), Enviroschools ($10,000) and House of Science’s “Load of Rubbish” resource kit for schools to borrow ($3000).

3.18 Event waste minimisation

3.19 Council’s waste team has established relationships with community events and larger events including the A&P Show and Horse of the Year. The team has received enquiries from events such as the NZ Cider Festival, Harvest Hawke’s Bay and Street, Beats & Eats, as well as school galas.

3.20 Event recycling bins: These are available for the public to book. They have had four bookings so far this year, with a further five events booked in. The HDC Marketing/Communications team has been utilising the recycling and food waste bins at council-run events where suitable. Recently this included the Waiaroha opening weekend, the 150 Years of Hastings Family Fun Day, and the upcoming Taste Hastings. HDC’s events team will also help in promoting the bins to external event organisers where suitable for the size/type of event.

3.21 Local waste contestable funding

3.22 Two Waste Minimisation contestable funds were created in 2020 to support projects that result in a new waste minimisation activity. The small monthly waste minimisation contestable fund has $2,000 available each month from February to November. The monthly fund applications are approved by the Waste Minimisation Team.

3.23 The purpose of the funds is to contribute to building a community that values our resources, re-uses, re-purposes and recycles as much as possible. This can be achieved through education, engagement and the development of new technology and ways of working.

3.24 Since the last Waste Futures meeting on 30 June 2023, we have received one funding application for the small monthly fund from the following project:

3.25 A resident in Tutira, Rosie Tong, has applied for $1974.14 to set up a waste oil collection point for the local farming community. This application is awaiting approval from the Ministry of Education to allow Tutira School to locate the collection receptacle on its site.

3.26 Re-New NZ update: Re-New NZ was the recipient of our large waste minimisation fund for 2023, receiving $20,000. The project was to set up a community upcycling workshop space and shop. This venture has not been successful in its initial form, and the Re-New shop and workshop closed in September. This outcome has led the waste minimisation team to rethink the assessment criteria/process used for large funding applications.

3.27 At the last Waste Futures Committee meeting on 30 June 2023, the committee approved an increase in funding for the Waste Minimisation Contestable Fund. The team is currently working through the details of the new funding structure. Due to this, the 2023 funding round for the Large Waste Minimisation Fund is postponed until early 2024.

3.28 Business waste minimisation

3.29 Earlier in the year, Waste Minimisation staff in collaboration with Hawke’s Bay Chamber of Commerce, looked at developing a programme of workshops for Chamber members and the business community around waste management and environmental practices. To begin the series of workshops, the idea was to host a panel discussion breakfast and to encourage people to sign up for a waste audit workshop following the panel discussion. Due to Cyclone Gabrielle, it was decided to hold off on the workshops until Hawke’s Bay was in a better place to start engaging in this space. Staff and Hawke’s Bay Chamber of Commerce look to kick off these discussions further in the New Year.

3.30 A Sustainable is Attainable project forum is planned to be held at Hastings District Council on 7th of November with a focus on difficult plastics within the food growers, producers and food processors group.

3.31 Internal waste management

3.32 Three recycling stations were set up at Splash Planet for the last season. Unfortunately, they were subject to high levels of contamination meaning most of the recycling collected had to be landfilled. Staff will continue to support the Splash team to provide better education around the use of these recycling stations. The proposal of ‘hoods’ has been identified as a way to slow people down when disposing of different waste streams to hopefully enable them to make the right choice.

3.33 Staff have developed a procurement plan to engage with local glass milk bottle suppliers to replace our current plastic milk bottle supplier at Hasting District Council facilities. Two Hastings district retailers provide a returnable option for the glass milk bottles. Each year Hastings District Council orders 2,616 two litre plastic milk bottles across our locations. While the milk ordering system is convenient, it accumulates 156.96kg of plastic annually. Staff will look to directly engage both providers for quotes.

3.34 The team will be providing a specialist recycling station at Warren Street offices in the New Year.

3.35 Kerbside services update

3.36 An infographic is attached (Attachment 1) detailing the kerbside recycling and rubbish collection statistics from the past quarter, April - June 2023.

3.37 Attachments 2 and 3 are infographics detailing the kerbside recycling and rubbish collection statistics for the past financial year.

3.38 Henderson Road RTS Improvement Project

3.39 A successful application was made to the national contestable waste minimisation fund to co-fund the initial improvements at Henderson Road Refuse Transfer Station. The estimated cost for these works is $970,280 and $679,197.75 of funding has been granted from the national waste minimisation fund. The HDC contribution of 30%, approximately $291,085 will be funded from the HDC waste levy fund account.

3.40 The project will take approximately 6 – 8 months to complete. Note that this is dependent on the availability of contractors, suppliers and following the HDC procurement process. Currently full constructions drawings are being completed for the building consent application to be lodged.

3.41 The improvements will increase the current services by creating new infrastructure to provide increased and ongoing diversion options, capturing building waste from new construction and deconstruction, DIY and light commercial projects, by the end of the project. Allowing for future proofing diversion of waste stream materials and products.

4.0 Recruitment

4.1 In July, our Senior Waste Minimisation Officer Sam Gibbons resigned and left the team. This vacancy has been replaced with a Waste Minimisation Specialist. Toni Bye will start in the role on 1 November 2023. Toni will be working alongside our existing team, especially Jordy Wiggins our other Waste Minimisation Specialist to support our community and business sector, empowering them to make positive changes to reduce waste.

5.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled Hastings District Council - Joint Waste Management and Minimisation Plan Implementation Update dated 3 November 2023.

Attachments:

1 ⇩	Quarterly Kerbside Services Update Infographic Apr - Jun 2023	SW-29-2-23-90
2 ⇩	Annual Kerbside Services Update Infographic Recycling 2022 - 2023	SW-29-2-23-91
3 ⇩	Annual Kerbside Services Update Infographic Rubbish 2022 - 2023	SW-29-2-23-92

Friday, 3 November 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Emily Frost, Environmental Solutions Manger (Napier City Council)

Sonya Sedgwick, Waste Minimisation Lead (Napier City Council)

Te Take:

Subject:

Napier City Council - Joint Waste Management and Minimisation Plan Implementation Update

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 This report is to update the Committee on Napier City Council (NCC), Te Kaunihera o Ahuriri activity.

2.0 WMMP Progress Update

2.1 Joint initiatives

2.2 Joint initiatives between both Hastings District Council (HDC) and NCC are in the Overview of Review Processes for Waste Assessment and Waste management & Minimisation Plan (WMMP) Report and the Regional Construction and Demolitions Waste Minimsation Update, as follows: - Required reviews of the Waste Assessment and WMMP - Ōmarunui Landfill Te Whare Mukupara - Education Building - Event waste minimisation - WWMP and Waste Bylaw

2.3 NCC has received and supports the Local Government Waste Management Manifesto 2023 Update

3.0 Recruitment

3.1 New Environmental Solutions Team Members, Waste Minimisation Contracts Officer, Leon Austin – started September 2023

4.0 Current Initiatives underway

4.1 Community communication activities

4.1.1 Regular activities have continued such as Facebook posts about waste and kerbside-related information or events. Updates have also continued to be made to the waste webpages to keep them current.

4.2 Internal Waste Audit, Activities & Campaigns (internal & external)

4.2.1 We have been in the process of reviewing our internal behaviours towards waste, and driving initiatives to keep waste out of landfill. We have introduced food waste buckets, and will also be participating actively in Recycling Week (16-22 October 2023) to help the movement of diversion from landfill. This will campaign will run internally, as well as, externally to reach as many people as possible, with daily activities, i.e. webinars, quizzes, prizes to be won, etc.

4.2.2 Working alongside our NCC Carbon Emissions Advisor to get an understanding of our internal waste situation, analysing data, and implementing more initiatives and educating our staff.

4.2.3 We will also be sharing the Love Food Hate Waste’s latest campaign – Remix Recipes, which will again be a good focus on repurposing kai and keeping organics out of landfill.

4.3 Education & Training:

4.4 School visits, working with rangatahi groups on food waste behaviours and composting options available and suitable for their kura and needs.

4.5 Support for the Smart Environmental kerbside recycling contract, ‘truck runs’ with Stefni Wilson to ensure the drivers are well equipped with knowledge to deal with members of the public. It is important that the drivers, as well as, members of the public have a great understanding of how, why and what we recycle.

4.6 Monthly catchups with Para Kore to establish a relationship and provide support from NCC

4.7 3R SeatSmart Recycling Programme

• Napier residents can now recycle their expired or damaged child car seats at a discounted rate thanks to a partnership between the city council, Baby on the Move and SeatSmart.

• A Napier City Council subsidy means recycling through the SeatSmart programme will cost $10 per seat. The collection site is at Baby on the Move Hawke’s Bay store in Onekawa.

• Hastings District Council has a similar subsidy in place for recycling seats through the Refuse Transfer Station recycling area on Henderson Road.

4.8 Youth Climate Action Forum

4.8.1 The Youth Climate Action forum lead by Hawke’s Bay Regional Council was held at Karamū High School. Bringing rangatahi together and hearing their voice on the climate action initiatives that are meaningful to them. Through better understanding climate change and workshopping actions to combat it, our hope is to continue a youth perspective that will help our Hawke’s Bay community thrive.

4.8.2 Senior Climate Scientist Nariefa Abrahim-Bennet, and HBRC Climate Action Ambassador Pippa McKelvie-Sebileau and Sonya Sedgwick were part of the day.

4.8.3 Workshops with specific topics to create an analysis and an action plan. Presentations to a panel of HBRC councillors by the students gave opportunities for support and feedback.

4.8.4 Below is a photo of the waste presentation. Rangatahi voice has been invited to speak at a HBRC Council meeting.

4.9 Mana whenua, hapū and marae engagement

4.9.1 With the support from the Te Waka Rangapū team an engagement plan has been developed and will be used to guide our work with Mana whenua, Iwi, Hapū, Marae, Post-Settlement Governance Entities and our Māori communities to review the Joint WMMP and Solid Waste Bylaw. This engagement plan has included key partnerships from across our rohe to ensure that a Te Ao Māori perspective influences and guides our next WMMP. An initial introduction email of Sonya Sedgwick and her role has been sent via the Te Waka Rangapū team to Pukemokimoki Marae, mana Ahuriri and Ngā Mānukanuka o te Iwi Komiti.

4.9.2 Para Kore Kaiarahi for Ngāti Kahungunu, Jane Morrell has also signalled her commitment to support in this space and to collaborate with Mana whenua, Hapū, Iwi and Marae in the Ahuriri area.

4.10 Kerbside services update

4.10.1 Recycling Product Stewardship Disclosure and Chain of Custody on behalf of Smart Environmental was requested. This is their recycling stewardship and chain of custody.

Fibre – Paper & OCC (old corrugated card – i.e. cardboard):

• Fibre and Paper collected in the NCC contract is processed locally at Hawk Packaging

• Residual North Island and Hawke’s Bay material is being sold and recycled by OJI in either their Kinleith or Penrose mills (if we are collecting fibre in vehicles picking up multiple products).

Plastic Grades

• HDPE is sold domestically to

• PET is sold domestically to - Flight plastic in Wellington on an ongoing regular basis - Surplus material beyond Flight’s processing capacity is sold overseas as a commodity item

• Coloured PET (green and brown) is sold overseas as a low-value commodity item

• In addition to the markets that we sell to, we also send any plastics which are not accepted in the recycling stream to Future Post

Glass

• Circular solution - recycled in New Zealand with Visy New Zealand, in furnace – i.e. bottle to bottle.

Metal

• Ferrous and Non-ferrous metals are sold to local scrap merchants such as SIMS, Macaulay Metals, Endless Metals and smaller localised dealers

4.11 The tables below detail both the kerbside recycling and rubbish collection statistics from the past year, September 2023 - September 2023 and January 2023 – September 2023.

4.11.1 Smart Environmental – Kerbside Recycling

4.11.2 Waste Management New Zealand – Kerbside Refuse

5.0 Proposed Waste Levy Budget Spend

5.1 Napier City Council has received $151,855 of waste levy from the Ministry for the Environment in the financial year 2023/2024 and the value will increase over the next two years with the incremental increases to the waste levy until 2024.

5.2 Waste levy funds must be spent on matters to promote or achieve waste minimisation; and in accordance with the JWMMP plan as per section 32 of the Waste Minimisation Act 2008.

5.3 The table below shows how the NCC Waste Team intend to spend the NCC waste levy funds on implementing activities in the WMMP, until the review process is completed in 2025.

Financial Year/ Activity	23/24	24/25	25/26	26/27	Beyond
Staff resourcing	$200,000	$200,000	$200,000	$200,000	To be determined in the next Waste Management and Minimisation Plan
Local contestable fund	0	$100,000	$100,000	$100,000
WMMP Waste Action Initiatives	$100,000	$100,000	$100,000	0
Organic waste feasibility	$50,000			$750,000
Resource Recovery support	0	$500,000	$1,000,000	$500,000

6.0 Redclyffe Transfer Station (RTS) Improvement Plan

6.1 Health & Safety Audit

6.1.1 A Health and Safety audit of the RTS operations has occurred. As a result of this audit there are several actions for NCC to needed to complete.

6.2 Deterioration of RTS

6.2.1 We will continue to maintain a level of service and contingency plan to maintain a site which is reaching end of life status. The closure of the site could have potential social response if this occurs before the development of the Regional Resource Recovery Park.

6.3 The Flat Glass Recycling Initiative is included in the HDC Regional Construction and Demolition Waste Minimisation Update for this quarter.

6.4 Native planting enhancement services are ongoing by Kaitaki Rangers, Te Wai Mauri from Waiohiki Marae.

7.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled Napier City Council - Joint Waste Management and Minimisation Plan Implementation Update dated 3 November 2023.

Attachments:

There are no attachments for this report.

Friday, 3 November 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Angela Atkins, Waste Planning Manager

Geoff Gibson, Regional Construction & Demolition Waste Minimisation Advisor

Te Take:

Subject:

Regional Construction and Demolition Waste Minimisation Update

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to update the Joint Waste Futures Project Steering Committee with the progress of the Regional Construction and Demolition Waste Minimisation Advisor Role.

2.0 Current Initiatives and Projects

2.1 Heretaunga House Deconstruction

2.2 Recovery of recyclable items from the deconstruction of Heretaunga House is well underway and Hastings District Council (HDC) is working with the demolition contractors to achieve the targeted 90% recovery rate of materials from the building.

2.3 Five kitchenettes, one bathroom, timber handrails and interior doors have been repurposed in low decile housing.

2.4 Around 300m2 of carpet tiles have been repurposed at the new education/ office building and kiosk weighbridge building at Ōmarunui Landfill.

2.5 Approximately 35 heat pumps repurposed or on sold.

2.6 Flat glass recovery is progressing with loads being dropped directly to the Redclyffe Refuse Transfer Station; Flat Glass Hub before being transported to Auckland to be recycled by 5R Glass Solutions.

2.7 The local Tongan community have been engaged via a pastor at their Flaxmere Church and taken the opportunity to secure fill two shipping container of timber, doors, plasterboard and other building materials for shipping to Tonga at their cost to assist with the rebuilding of homes damaged or destroyed by cyclones back in 2020.

2.8 Flat Glass Recycling Initiative

2.9 A regional collaboration between Napier City Council (NCC), HDC and 5R Glass Solutions has resulted in a flat glass collection area being established at the Redclyffe Refuse Transfer Station to recover flat glass from the construction sector. This glass will be recycled into insulation materials and glass bottles. Uptake has been relatively slow to date and a total of 10 tonnes up to the 30th September 2023 has been receipted. Only selected companies have been initially contacted to a soft launch of the site and an invitation to set up trade accounts will be sent out to the glass sector in October 2023.

2.10 Henderson Road Refuse Transfer Station Improvements

2.11 Geoff Gibson, Regional Construction and Demolition Waste Minimisation Advisor, is working with the HDC waste team to provide input into the Henderson Road Refuse Transfer Station improvements project to increase the site capacity to allow greater construction and demolition (C&D) recovery for such items as plasterboard, PVC /PE, flat glass and increased volumes of timber. An update on the HRRTS development is reported detailed in the HDC Waste Management and Minimisation Plan Implementation Report. Geoff continues to work with recycling companies to establish circular economy approaches with sustainable recycling outcomes for a range of products to be received at this site once the development is complete.

2.12 Cyclone Gabrielle Recovery

2.13 A rainwater tank recycling initiative is underway with a total of 38 tanks logged with the HBRC to be collected and sent for recycling to Auckland. We anticipate further tanks will be collected and recycled once land classification buyout process commences.

2.14 PVC piping is being separated and consolidated at the Allen Road mixed waste site in Pakowhai and will be sent to Palmerston North for recycling.

2.15 Repost have been contracted by the Recovery Taskforce to recover and process treated timber posts from the rural sector and as at 29th September 5920 posts have been repurposed. Reposts goal is to establish a long-term relationship with the Hawkes Bay horticultural and viticultural sectors to process treated posts here in the region on an ongoing basis. This is a great opportunity to have a local recycling solution that repurposes a product that previously was either dumped or burnt.

2.16 An asbestos guidance document produced via the Recovery taskforce and HBRC. It was identified that there was a lack of information for the correct handling and disposal of asbestos by homeowners affected by cyclone Gabrielle wanting to demolish homes themselves. This document was a result of collaboration between HDC, Te Whata Ora and Worksafe and can then become a resource document for asbestos guidance in the future. The process includes an assessment by a an independent Asbestos contractor to provide advice on correct disposal processes which will be funded by the Recovery Taskforce.

Joinery Dust Intern Project

2.17 An EIT student has been employed under Geoff Gibson’s, Regional Construction and Demolition Waste Minimisation Advisor, supervision one day per week from the 8th September on a fixed term contract until 24th November 2023. He is a 3rd year EIT student studying for a qualification in business with a focus on IT and Data. The project brief is to gather data on the volumes of wood waste including fine dust generated from the Joinery sector in Hawkes Bay. Once the data is aggregated it is proposed to identify a process to get the fine dust processed into briquettes for use as a fuel source. The solid wood waste could be sent to Pan Pac once they are operational again in 2024.

3.0 Sector Engagement

3.1 Local Construction and Demolition (C&D) Focus Group

3.2 An outcome of the successfully run Tradie Breakfasts held last year was the request from the attendees for the formation of a local C&D group.

3.3 This is a cross sector group comprising around 25 members, including architects, building companies, a merchant and a range of other interested businesses. These meetings started in April and have been held every three months.

3.4 The objective of the group is to have a local forum where we can have regular updates on changes in the C&D sector, share ideas and use it as a platform to promote waste minimisation activities in Hawke’s Bay. A number of external guest businesses have presented to the group including 5R Glass, Naylor Love and CiRCLR.

3.5 Architects Building Out Waste Event. A successful evening event was held on the 28th September at the Hive in Hastings. There were 23 in attendance, most being local architects. There were 4 presenters who covered a wide range of topics including site waste minimisation, low carbon concrete and a recycled PVC underfloor system. It is intended that more of these events be organised for 2024 particularly with the proposed changes to the Building Act where this will be an ideal forum to update and consult with the sector.

3.6 National Construction and Demolition Working Group

3.7 Geoff Gibson, Regional Construction and Demolition Waste Minimisation Advisor, is a member of a recently formed C&D national working group established by WasteMINZ. The focus of this working group is initiatives that drive change in the building sector specifically on designing out waste. The purpose of the group is to identify opportunities where collectively we can influence change with early intervention high up in the waste hierarchy.

3.8 Auckland Visit

3.9 On the 10th and 11th October Geoff spent two days with the Auckland Council C&D senior waste minimisation advisor to visit a number of waste minimisation sites in the Auckland region. Whilst in Auckland, Geoff also attended the Sustainable Business Network Event where there was a wide range of speakers presenting on the power of design to build out waste in the construction centre. This trip was an invaluable opportunity to network and gain industry knowledge from industry leaders who are focusing on waste minimisation.

4.0 Building Act 2004

4.1 The current government has proposed changes to the Building Act 2004 that includes the requirement for all building consents from 2025to have a site waste minimisation plan included. A memo has been circulated to the appropriate teams within both councils to highlight the proposed changes and the impact this will have on resourcing and implementation.

4.2 A further update will be provided at the next meeting once the new government has been formed.

5.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled Regional Construction and Demolition Waste Minimisation Update dated 3 November 2023.

Attachments:

There are no attachments for this report.

Friday, 3 November 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Angela Atkins, Waste Planning Manager

Te Take:

Subject:

Overview of Review Processes for Waste Assessment and Waste Management & Minimisation Plan

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to update the Committee on the revised process that will be undertaken to complete the required reviews of the Waste Assessment and Waste Management & Minimisation Plan in accordance with the relevant provisions of the Waste Minimisation Act 2008 and the Local Government Act 2002.

1.2 This process arises from The Waste Minimisation Act 2008 (WMA) giving councils the responsibility to promote effective and efficient waste management and minimisation within their territory. The WMA requires councils to complete a Waste Assessment and review their Waste Management & Minimisation Plan (WMMP) every six years.

1.3 The review of the Waste Assessment and WMMP will be undertaken using a joint approach with the Solid Waste Bylaw review (as previous reported) to complete this substantial work package in the most efficient way due to the significant inter- community engagement required using the Local Government Act Special Consultative Procedure.

1.4 This report concludes by recommending that the report be received.

2.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled Overview of Review Processes for Waste Assessment and Waste Management & Minimisation Plan dated 3 November 2023.

3.0 Background – Te Horopaki

WASTE ASSESSMENT

3.1 Under the Waste Minimisation Act 2008, District and City Councils must have completed a Waste Assessment (WA) before the WMMP can be reviewed. The Waste Assessment is a stocktake of waste issues and movements within the joint territories.

3.2 Waste Assessments must be completed within the six year time period along with the six-yearly review of the WMMP. Not keeping to the statutory timeframe will result in the Councils waste levy funding payments being withheld under section 33 of the Waste Minimisation Act 2008 (WMA).

3.3 The Waste Assessment was completed by Officers on 5 July 2017 and received by the Waste Futures Committee on 14 September 2017.

3.4 Consultation with the Medical Officer of Health is required for the Waste Assessment to be finalised as per section 51 of the WMA. Officers will make contact with the Medical Officer of Health to advise them of this process.

3.5 Section 51 - Requirements for waste assessment

(1) A waste assessment must contain—

(a) a description of the collection, recycling, recovery, treatment, and disposal services provided within the territorial authority’s district (whether by the territorial authority or otherwise); and

(b) a forecast of future demands for collection, recycling, recovery, treatment, and disposal services within the district; and

(c) a statement of options available to meet the forecast demands of the district with an assessment of the suitability of each option; and

(d) a statement of the territorial authority’s intended role in meeting the forecast demands; and

(e) a statement of the territorial authority’s proposals for meeting the forecast demands, including proposals for new or replacement infrastructure; and

(f) a statement about the extent to which the proposals will—

(i) ensure that public health is adequately protected:

(ii) promote effective and efficient waste management and minimisation.

(2) An assessment is not required to contain any assessment in relation to individual properties.

(3) Information is required for an assessment to the extent that the territorial authority considers appropriate, having regard to—

(a) the significance of the information; and

(b) the costs of, and difficulty in, obtaining the information; and

(c) the extent of the territorial authority’s resources; and

(d) the possibility that the territorial authority may be directed under the Health Act 1956 to provide the services referred to in that Act.

(4) However, an assessment must indicate whether and, if so, to what extent, the matters referred to in subsection (3)(b) and (c) have impacted materially on the completeness of the assessment.

(5) In making an assessment, the territorial authority must—

(a) use its best endeavours to make a full and balanced assessment; and

(b) consult the Medical Officer of Health.

WASTE MANAGEMENT AND MINIMISATION PLAN

3.6 A WMMP is the term set in the WMA for a council’s waste management and minimisation planning document.

3.7 The legislation enables councils to use various tools to influence, promote and implement measures to manage and minimise waste. The WMMP is intended to be the guiding document for councils to promote and achieve effective and efficient waste management and minimisation within their districts.

3.8 A WMMP should contain a summary of objectives, policies and targets for waste management and minimisation. The plan should clearly communicate how the Councils will deliver on these objectives.

3.9 Section 43 of the WMA states that a WMMP must provide for:

(a) objectives and policies for achieving effective and efficient waste management and minimisation within the territorial authority’s district

(b) methods for achieving effective and efficient waste management and minimisation within the territorial authority’s district, including -

(i) collection, recovery, recycling, treatment, and disposal services for the district to meet its current and future waste management and minimisation needs (whether provided by the territorial authority or otherwise); and

(ii) any waste management and minimisation facilities provided, or to be provided, by the territorial authority; and

(iii) any waste management and minimisation activities, including any educational or public awareness activities, provided, or to be provided, by the territorial authority

(c) how implementing the plan is to be funded

(d) if the territorial authority wishes to make grants or advances of money in accordance with section 47, the framework for doing so.

3.10 A WMMP must have regard to the waste hierarchy, the New Zealand Waste Strategy, and the joint council’s most recent Waste Assessment.

3.11 DELAYED APPROACH DUE TO CYCLONE GABRIELLE

3.12 As stipulated in the Waste Minimisation Act, the joint HDC/NCC WMMP review process was to be completed by 30 June 2024.

3.13 The severe weather events of early 2023 have affected several territorial authorities that are due to review their waste management and minimisation plans during 2023 and 2024. The Severe Weather Emergency Recovery (Waste Minimisation) Order 2023 (the Order) means these territorial authorities can apply for an extension to review their plans, provided they meet certain requirements.

3.14 Territorial authorities must be listed in section 12 of the Order 2023, which HDC & NCC are.

3.15 Under the Waste Minimisation Act 2008, the Ministry for the Environment (the Ministry) has a legal obligation to retain the levy funds if a council has not reviewed its waste management and minimisation plan within a six-year timeframe.

3.16 However, under the temporary Order, affected councils can now apply for a plan review extension. MfE recommend that Council’s apply at least six months before the review is due, or as soon as it is known that the council may not meet the legislative deadline, to allow the Ministry enough time to assess the application.

3.17 If a Council does not apply for an extension before the plan review is due, the Ministry will retain the levy by default. Any applications for extensions must be received before section 12 of the Order expires on 8 January 2025.

3.18 The application must demonstrate:

· how the waste levy is essential in supporting your waste minimisation activities. You may use your levy spend report submitted through TAWLES

· how the severe weather events of 2023 have meant that your council has insufficient capacity to undertake the review of its waste management and minimisation plan on time. This may be because of such things as staffing, finance, emergency response and recovery efforts, damage to waste facilities or community impacts

· that if a review was conducted as scheduled, it would not accurately reflect the waste situation and therefore would not sufficiently inform the future waste plan. This can include documentation related to the severe weather impact on waste streams within the district.

3.19 Once received, the application will be assessed. The time this will take depends on the size, scope, and complexity of the application.

3.20 If the application is approved, the Ministry may pay your council the levy and grant an extension of time on the review of your waste management and minimisation plan.

3.21 If councils do not apply before the end of the period within which your review was due, the Ministry will retain the levy funds in accordance with the Waste Minimisation Act 2008.

3.22 However, the Order provides discretion to pay the levy to affected territorial authorities that submit an application up until 8 January 2025, even if they have failed to complete their review in the six-year timeframe.

3.23 Officers are in the process of submitting an application to MfE and a verbal update will be provided at the committee meeting.

4.0 Proposed Timeframes

4.1 Proposed timeframes for the review process (based on an extension being granted):

Month(s)	Activity
Oct – Nov 2023	Complete and submit an application for an extension to MfE
Oct – Dec 2023	Procure support for the review of the solid waste bylaw, waste assessment and WMMP
Commence Jan-Feb 2024 - ongoing	Engagement with the community, including; iwi, businesses, operators, etc.
July 2024	Waste Assessment completed
Sept 2024	Waste Assessment adopted by JWFC, Medical Officer of Health endorsement received and decision made on whether or not the WMMP requires reviewing.
Nov 2024	Waste Assessment adopted by both Councils
Feb 2025	Work commences on drafting the bylaws and WMMP (if required)
April 2025	Drafts adopted for consultation
June 2025	Consultation using the Special Consultative Procedure
July 2025	Hearing of Submissions
Aug 2025	JWFC Adopt bylaws and WMMP
Sept 2025	Both Councils adopt the respective bylaw and joint WMMP prior to closedown for local government triennial elections

Attachments:

There are no attachments for this report.

Friday, 3 November 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Emily Frost, Environmental Solutions Manger (Napier City Council)

Sonya Sedgwick, Waste Minimisation Lead (Napier City Council)

Te Take:

Subject:

Napier City Council Waste Minimisation Contestable Fund Submission

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 This report is to seek approval from the committee to support to increase and expand Waste Levy funding accessibility to the community.

1.2 Hastings District Council already has a Waste Minimisation Contestable Fund. A review of this fund was reported to the committee on 30 June 2023.

1.3 NCC are exploring the creation of a like for like fund. The HDC Contestable Fund is on the HDC website. NCC provides funding of social wellbeing grants for not-for-profit community and voluntary organisations.

1.4 It is suggested that the NCC funding would support local projects of innovative solutions that are score higher up the waste hierarchy, with greater community impact. Projects that also provide financial assistance to local waste management and minimization initiatives that contribute and are consistent in achieving the goals outlined in the NCC Joint Waste Management and Minimisation Plan 2018 - 2024

1.5 The HDC review of Waste Minimisation Contestable Fund report from 30 June 2023 outlines restructured recommendations based on experience with the Contestable Fund. This would include funding streams for schools, support for larger projects and would increase the number of medium size projects we can support. There would be a monthly waste minimisation fund and an annual large waste minimisation fund. We are seeking to create a Waste Minimisation Fund with very similar parameters. Given that we are a smaller Council the funding pools would be less.

· Available for small applications under $2,000

· The Large Waste Minimisation Fund available once per year for applications over $2,000 up to $20,000.

· We are proposal an initial funding pool of $100,000

1.6 1.6 The funds would be derived from the waste disposal levy. Since 2022, every tonne of waste received at a New Zealand landfill has been subject to a waste disposal levy. This is currently $50 per tonne, and will increase to $60 per tonne on 1 July 2024. The waste disposal levy is a charge that gets passed on to the Ministry for the Environment. Half of the levy funds are given to councils, and is currently based on their population size.

1.7 Priority areas for the grants are (in order of priority):

1. Minimisation/avoidance/reduction of waste creation

2. Re-use or upcycling of waste materials

3. Recycling of waste materials

4. Recovery of waste resource (i.e. the selective extraction of disposed materials for a specific next use (instead of landfill), such as upcycling or composting).

1.8 The proposed roll out for the NCC Waste Minimisation Contestable Fund would be at the beginning of the next financial year.

1.9 We would develop performance KPI would be developed to measure the key performance indicators

2.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled Napier City Council Waste Minimisation Contestable Fund Submission dated 3 November 2023.

Attachments:

There are no attachments for this report.

Friday, 3 November 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Angela Atkins, Waste Planning Manager

Te Take:

Subject:

WasteMINZ Territorial Authorities' Officers Forum Local Government Waste Management Manifesto

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to share the WasteMINZ Territorial Authorities' Officers Forum Local Government Waste Management Manifesto with the committee.

2.0 Background

2.1 In 2018 the Territorial Authorities Officers' (TAO) Forum commissioned Eunomia to produce the Local Government Waste Management Manifesto which articulates actions that would make a difference to territorial authorities’ ability to effectively manage and minimise waste. The manifesto was adopted as a remit by Local Government New Zealand (LGNZ) in 2018. The manifesto was updated in 2020 to reflect the work that had been progressed by central government since the publication of the original manifesto.

3.0 2023 update

3.1 In mid-2023, the TAO Forum Steering Committee embarked on a further update, as many of the priorities had been progressed by the Ministry for the Environment.

3.2 The updated manifesto was released in August 2023, and helps to build awareness of the waste related priorities for local government and ensure the delivery of the waste strategy and other key priorities.

3.3 In short, the update of the Local Government Waste Management Manifesto:

· Outlines the changes that have impacted the waste sector since the last update,

· Acknowledges the 2023 release of Te rautaki para | New Zealand Waste Strategy, and

· Sets out local government current key priorities to ensure the successful implementation of the new waste strategy.

4.0 What are the waste-related priorities for local government?

4.1 Members of the TAO Forum urge central government to demonstrate strong leadership and commitment to the following actions:

4.2 Progress the delivery of the 2023: Te rautaki para | New Zealand Waste Strategy. This, together with the supporting Action and Investment Plan, must provide direction to achieve the required systems change,

4.3 Continue to allocate 50% of waste levy funds to local councils. Councils are key to delivery of the waste strategy and require support for action in their local communities,

4.4 Introduce the Container Return Scheme as soon as possible alongside other product policies like product stewardship. This will help shift the cost of waste disposal from ratepayers to producers, manufacturers and consumers, and

4.5 Increase the waste disposal levy above $60 per tonne. This will provide essential funding for critical infrastructure to enable the circular economy.

5.0 About the TAO Forum

5.1 The TAO Forum is a sector group within WasteMINZ. It represents council waste officers working in 64 territorial or unitary authorities and was established to create consistency and efficiency of service amongst territorial authorities through sharing of knowledge and best practice around waste, recycling, and resource recovery.

6.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled WasteMINZ Territorial Authorities' Officers Forum Local Government Waste Management Manifesto dated 3 November 2023.

Attachments:

1 ⇩

Waste MINZ Local Government Waste Manifesto 2023

SW-29-2-23-94

Te Rā Hui: Meeting date:	Friday, 3 November 2023
Te Wā: Time:	10.30am
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Waste Planning Manager - Angela Atkins

Group Members:	Heamana Chair: Councillor Hayley Browne (NCC) Deputy Chair: Councillor Ana Apatu (HDC) Councillors Simon Nixon and Ann Redstone (HDC) Councillors Richard McGrath and Chad Tareha (NCC)
Tokamatua: Quorum:	4 members - at least 2 Councillors from each Council
Apiha Matua Officer Responsible:	Waste Planning Manager – Angela Atkins
Te Rōpū Manapori me te Kāwanatanga Democracy & Governance Services	Lynne Cox (Extn 5632)

1.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui An apology has been received from Councillor Browne (Chair) At the close of the agenda no requests for leave of absence had been received.
2.0	Conflict of Interest– Mahi Kai Huanga Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.
3.0	Confirmation of Minutes - Te Whakamana i Ngā Miniti Minutes of the Joint Waste Futures Project Steering Committee held Friday 30 June 2023. (Previously circulated)
4.0	Hastings District Council - Joint Waste Management and Minimisation Plan Implementation Update	9
5.0	Napier City Council - Joint Waste Management and Minimisation Plan Implementation Update	19
6.0	Regional Construction and Demolition Waste Minimisation Update	25
7.0	Overview of Review Processes for Waste Assessment and Waste Management & Minimisation Plan	29
8.0	Napier City Council Waste Minimisation Contestable Fund Submission	35
9.0	WasteMINZ Territorial Authorities' Officers Forum Local Government Waste Management Manifesto	37

Item 4 Hastings District Council - Joint Waste Management and Minimisation Plan Implementation Update
Quarterly Kerbside Services Update Infographic Apr - Jun 2023	Attachment 1

Item 4 Hastings District Council - Joint Waste Management and Minimisation Plan Implementation Update
Annual Kerbside Services Update Infographic Recycling 2022 - 2023	Attachment 2

Item 4 Hastings District Council - Joint Waste Management and Minimisation Plan Implementation Update
Annual Kerbside Services Update Infographic Rubbish 2022 - 2023	Attachment 3

Item 9 WasteMINZ Territorial Authorities' Officers Forum Local Government Waste Management Manifesto
Waste MINZ Local Government Waste Manifesto 2023	Attachment 1