Agenda of Joint Waste Futures Project Steering Committee

Monday, 7 October 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Angela Atkins, Waste Planning Manager

Te Take:

Subject:

Joint Waste Assessment and Waste Management and Minimisation Plan (WMMP)

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to present the Joint Waste Assessment (Attachment 1) including the Hawke’s Bay Solid Waste Surveys April 2024 report (Attachment 2) and letter of support from the Medical Officer of Health (Attachment 3) for the Committee to receive and recommend both councils formally receive both documents. This will allow both Councils to progress drafting the Joint Waste Management and Minimisation Plan for the period 2025 – 2031.

1.2 The Councils are required to review their Waste Management and Minimisation Plan every six years giving regard to Te Rautaki Para | Waste Strategy and the council’s most recent waste assessment and decide whether the current 2018 Waste Management and Minimisation Plan should be amended or revoked and a new plan substituted. This process must be completed by 15 September 2025.

1.3 The Joint Waste Assessment has been prepared to inform the review process for the Joint Waste Management and Minimisation Plan. The Joint Waste Assessment reflects the requirements of Te Rautaki Para | Waste Strategy.

1.4 This report concludes by recommending to the parent Councils that the current 2018 Waste Management and Minimisation Plan is revoked based on the Waste Assessment and work is to commence on drafting a replacement Waste Management and Minimisation Plan. The current plan will remain active until the replacement plan is adopted.

2.0 Recommendations - Ngā Tūtohunga

A) That the Joint Waste Futures Project Steering Committee receive the report titled Joint Waste Assessment and Waste Management and Minimisation Plan (WMMP) dated 7 October 2024.

B) That the Committee receives the Joint Waste Assessment completed in accordance with section 51 of the Waste Minimisation Act 2008.

C) That the committee receives the feedback from Medical Officer of Health on the Joint Waste Assessment obtained on 20 September 2024.

D) That the Committee, based on the completed Joint Waste Assessment agree that the Joint Waste Management and Minimisation Plan 2018 -2024 be revoked and a new plan substituted under section 50(3) of the Waste Minimisation Act 2008. [options are: continue, amend, or revoke and substitute WMMP]

E) That the committee approves to proceed with the review of the WMMP in accordance with section 44 of the Waste Minimisation Act 2008.

F) Notes that a draft WMMP will be presented to the Committee and then both Councils for approval for consultation in December 2024.

G) That the committee recommend to the parent Councils to confirm that the committee has considered the Joint Waste Management and Minimisation Plan 2018 in light of the draft Hastings District Council and Napier City Council Waste Assessment 2024 and agree to develop a replacement Joint Waste Management and Minimisation Plan.

H) That the committee notes it has delegated authority to accept and hear submissions on the Joint Waste Management and Minimisation Plan.

I) That officers request delegation from both Hastings District and Napier City Councils to the Joint Waste Futures Project Steering Committee to adopt the final Joint Waste Management and Minimisation Plan on behalf of both Councils after completing the consultation in line with the Special Consultative Procedure and the hearing of submissions by the committee.

3.0 Background – Te Horopaki

3.1 This process arises from The Waste Minimisation Act 2008 (WMA) giving councils the responsibility to promote effective and efficient waste management and minimisation within their territory. The WMA requires councils to complete a Waste Assessment and review their Waste Management & Minimisation Plan (WMMP) every six years and decide whether it should be amended or revoked and a new plan substituted.

3.2 The original review deadline was 30 August 2024.

3.3 The Ministry for the Environment accepted the joint-application for a review extension under section 33A of the Waste Minimisation Act 2008 (as amended by clause 12 of the Severe Weather Emergency Recovery (Waste Minimisation) Order 2023). (Attachment 4)

3.4 This means that the new WMMP would need to be adopted by 15 September 2025 by both Hastings District and Napier City Councils.

3.5 The Waste Assessment must include comments from the Medical Officer of Health. We provided the draft Waste Assessment to the Medical Officer of Health on 10 September 2024 and received their feedback on 20 September 24.

3.6 Below is the programme for the review process.

Month(s)	Activity	Status
Oct – Nov 2023	Complete and submit an application for an extension to MfE	Complete Accepted
Oct – Dec 2023	Procure support for the review of the solid waste bylaw, waste assessment and WMMP	Complete
Commence May 2024 - ongoing	Engagement with the community, including; mana whenua, businesses, operators, etc.	Underway & ongoing
June/July 2024	Options analysis using evaluation matrix	Completed (included in the draft waste assessment)
August 2024	Waste Assessment completed	Drafted and the subject of this report
September 2024	Waste Assessment adopted by the committee, Medical Officer of Health endorsement received and decision made on whether or not the WMMP requires reviewing.	Subject of this report
October 2024	Waste Assessment adopted by both Councils	Work will commence after this report is received.
October 2024	Work commences on drafting the bylaws and WMMP	Not yet started
December 2024	Drafts adopted for consultation	-
April 2025	Consultation using the Special Consultative Procedure	-
May/June2025	Hearing of Submissions by the committee	-
July 2025	The committee adopt the WMMP	-

3.7 A Waste Assessment (Attachment 1) has been prepared to inform the development of the next Waste Management and Minimisation Plan (draft waste plan 2025), which, in accordance with the Waste Minimisation Act achieves the following:

· reviews progress against the waste plan 2018

· reassesses future demands for collection, recycling, recovery, treatment, and disposal services across the region

· reassesses goals, objectives and targets to support the waste plan

· develops and assesses options to meet future demand and achieve desired outcomes for waste minimisation

· reviews options for waste management and minimisation against a multi-criteria assessment (MCA) to determine preferred options

· reviews options against the direction and requirements of Te Rautaki Para | Waste Strategy.

4.0 Discussion – Te Matapakitanga

4.1 This section of the report covers the key findings of the Waste Assessment and sets out some suggested actions to be included in the new WMMP for the Councils to consider.

4.2 Approach to partnering with mana whenua

4.3 Officers are currently carrying out an initial engagement process as a contribution to achieving the committee’s aspiration of enhancing partnerships with Māori and mana whenua for a partnered future in waste minimisation. This process has been guided by the Māori Partnerships teams of both councils. These teams are key sources of expertise and experience, whose existing relationships with mana whenua are invaluable.

4.4 The current approach consists of carrying out initial engagements directly with mana whenua partners and updating the Māori committees of both councils on progress with those engagements as well as the development of the WMMP. The initial engagements (which are still underway) intend mainly to secure relationships with mana whenua to then begin jointly determining what a partnered future looks like.

4.5 It cannot yet be stated what the aspirations or expectations of mana whenua are for this WMMP or longer-term waste management and minimisation journey. However, the councils – as Te Tiriti partners in their own right – are deeply invested in the co-creation of a partnered future. The hope is that through partnership, the councils’ ability not only to comply with their governing legislation and regulation, but deliver strong waste minimisation practices, is enhanced by genuinely and seamlessly incorporating the knowledge and guidance that mana whenua deem appropriate.

4.6 Additional to the above activities, the waste teams have hosted a series of Waste Kaupapa engagements with Joint Waste Futures Project Steering Committee, Ngā Mānukanuka o Te Iwi (NCC), Heretaunga Takoto Noa Māori Standing Committee (HDC), and Māori and mana whenua representatives to build knowledge of the waste management and minimisation kaupapa.These engagements were held at Te Whare Mukupara and covered the following topics:

· 16 April 2024 - Ōmarunui Landfill, an overview of the engineering approaches, operations and management of the site with Jordarne Wiggins (Te Whānau-ā-Apanui), Mātanga Mukupara - Waste Minimisation Specialist at HDC

· 17 June 2024 - ”World of Waste“ with Kate Fenwick, Director of Waste-Ed with Kate

· 23 August 2024 - Toitū te Taiao with Jacqui Forbes (Ngāti Tama), Para Kore Kaihautū

4.7 Early-engagement: Our waste, our resources – have your say

4.8 An early engagement opportunity was undertaken over the months of May and June 2024 to gather ideas from the community before work commenced on drafting the waste assessment and WMMP documents.

4.9 The online platform, Social Pinpoint, was used for the early engagement phase to collate all feedback in one central location. This platform received 289 comments.

4.10 Officers visited over 100 businesses in June to seek ideas and suggestions for the WMMP pre-engagement process via the online portal. Direct invitations to provide ideas and suggestions were also sent to a wide variety of businesses and organisations, including waste operators, Te Whatu Ora, Sustainable is Attainable members, among others. This feedback was shared with Tonkin & Taylor for inclusion in the Joint Waste Assessment and the next stage of the WMMP review process.

4.11 Summary of strategic context

4.12 It has been identified through the waste assessment process that Hastings District Council (HDC) and Napier City Council (NCC) will need to consider the following impacts as part of the future waste planning:

· A broader and more holistic focus on circular economy and emissions reduction as set by the Te Rautaki Para | Waste Strategy

· Potential changes in waste legislation and related uncertainty particularly for:

o Proposed standardisation of kerbside services including food scraps collections

o Waste disposal levy revenue and territorial authority allocations

o Reporting and enforcement requirements for waste

o Implementation of extended producer responsibility and container return schemes.

· Addressing climate change and in particular:

o Reducing emissions from waste (organic derived material and landfill gas)

o Adaptation and resilience planning for waste infrastructure and disaster waste management (especially considering Cyclone Gabrielle in 2023)

o Impact of the emissions trading scheme on the cost of waste disposal and related sectors (e.g. transport).

· There are opportunities within the regional economy to drive more circular activity within primary production, food manufacturing and tourism/event sectors, however a challenging economic environment and the Cyclone Gabrielle recovery and rebuild will impact on what investment can be made in improved waste services.

· While the region has a well-established resource recovery infrastructure network (transfer stations, organics and paper processing), there are some gaps. Consideration should be given to:

o Viability, resilience and accessibility of diverted material markets and onshore processing solutions

o Recovery infrastructure for construction and demolition, organic and reuse materials.

4.13 Te Rautaki Para|Waste Strategy population-based indicators

4.14 There are two population-based indicators in the Te rautaki para|Waste Strategy – waste disposal and waste generation.

4.15 Waste disposal to landfill per capita is a key indicator of overall performance of the waste system and can be used to benchmark against other territorial authorities.

4.16 Since 2007, there has been a decreasing trend in waste per capita for Hastings and Napier communities, however over the period of the last WMMP per capita disposal has increased above 2016 (WMMP baseline) levels and in 2024 was 600 kg per person. This is driven largely by commercial activity, as kerbside waste disposal per capita has shown a stable to decreasing trend over the same period from 227 in 2009 to 191 kg per person disposed in 2024.

4.17 Waste generation per capita is a new indicator in Te Rautaki Para | Waste Strategy, measuring the increase in circular activity with the aim that material entering the waste management system (as opposed to waste disposed to landfill) should also decrease as more waste avoidance and reduction through design occurs. Based on data currently available (noting data on diverted material is limited particularly from the commercial sector), the total waste generated within Napier city and Hastings district in 2022/2023 was 808 kg per person, lower than the national figure of 1055.1 kg per person.

4.18 Figure 4.1: Annual rubbish disposed to landfill per capita

4.19 2018 WMMP progress

4.20 The previous WMMP for Hastings and Napier was prepared in 2018. The WMA requires that each Waste Assessment includes a review of the last WMMP, including an assessment of data, key issues from the last WMMP, any other issues not addressed, and an update on the action plan including progress.

4.21 The 2018 WMMP had a total of 55 actions. Of those actions, 30 have been completed and 13 are on-track or underway. Some of the actions that have been implemented are:

· New kerbside collection services with rubbish bins and rate funded collection services aligned across the councils.

· Assisted service where feasible for residents with physical restrictions or impairments.

· Inclusion of a RFID chip in kerbside rubbish bins to reward households that produce low amounts of waste and enable data collection for reporting purposes.

· A permanent rural recycling site at Waipatiki.

· Continuing to undertake the three yearly Solid Waste Analysis Protocol (SWAP) surveys.

· Continued support of product stewardship.

· New cell development at Ōmarunui landfill providing local disposal capacity for the next 30 years.

· Both Councils jointly fund and operate the annual Hazmobile collections providing free disposal for household hazardous waste.

· Resource consent was granted in 2022 for the development of Area B for Ōmarunui Landfill.

· Development of regional waste branding for education.

· Established a regional C+D waste advisor role and commenced the construction of a C+D drop-off area at Henderson Road RTS.

4.22 Table 4.2: The status of the 55 actions from the Hawkes Bay 2018 WMMP

Status	Number of actions
Completed	30
On-track	13
Limited or no action	10
No longer required	2

4.23 There are still 10 actions with limited progress, partly due to lack of demand or limited engagement with relevant sectors. The main inactions are:

· Investigating options to allow for properties not serviced, to utilise a local drop off facility for waste

· Investigating the location and operation of transfer stations

· Investigating options for diversion of organic waste

· Public place recycling (due to contamination issues)

· Supporting Hawkes’s Bay healthcare establishments

· Rewarding waste minimisation behaviour across the community

· Partnering and building relationships to enable stakeholders

· Reviewing landfill pricing to include material specific pricing

· Monitoring behaviour change.

4.24 Key factors impacting the progress with WMMP actions have included:

· Covid-19 pandemic

· Cyclone Gabrielle response and recovery

· Staff changes.

4.25 Previous WMMP targets

4.26 The 2018 WMMP for Hastings and Napier had two targets to measure progress with the actions

· 20% total tonnage increase in common recyclables diverted from Ōmarunui Landfill.

· 30% total tonnage decrease in organics to Ōmarunui Landfill.

4.27 The performance against these targets is provided in Table 4.3.

4.28 While not quite achieved, the target of increasing common recyclables diverted by 20% did increase by 15% on the 2016/2017 baseline.

4.29 The target of decreasing organics to landfill by 30% by 2024 has not been achieved. In 2022/2023 there was an 8% increase in organics disposed to landfill since the baseline financial year of 2016/2017. However, this has been due mainly to the increased disposal of special wastes that have no other alternative disposal option than landfill. When special waste is removed, there has been an 11% reduction.

4.30 The progress towards targets aligns with progress on related actions in these areas as well as reflects the changing environment where the councils have had little control (i.e. pandemic, cyclone, slow pace of regulated product stewardship, deferment of CRS and commercial sector waste).

4.31 Table 4.3: The 2018 WMMP targets for recyclables and organic materials

Target	By when	Baseline (2016/17)	Target	2022/23	Percentage increase
20% total tonnage increase in common recyclables diverted from Ōmarunui Landfill	2024	9,800	≥ 11,760	11,232	15% increase
30% total tonnage decrease in organics to Ōmarunui Landfill	2024	28,580	≤ 19,150	30,788  Special waste included	8% increase
30% total tonnage decrease in organics to Ōmarunui Landfill	2024	28,580	≤ 19,150	25,438 Special waste excluded	11% reduction

4.32 Summary of current circular activity and gaps

4.33 Te rautaki para|Waste Strategy 2023 provides clear direction for Aotearoa New Zealand to shift to a circular economy with ambitious targets for 2030 in relation to waste and emissions reduction. However, the pending review of the WMA creates some uncertainty on the future legislative context. Key areas that the councils need to plan for include:

· Kerbside standardisation including food scraps collections

· Data collection and reporting requirements

· Implications from regulated product stewardship schemes

· Waste disposal levy changes (both an opportunity with increased revenue, but also uncertainty regarding future allocation to territorial authorities)

· Contributing to an effective resource recovery infrastructure network (local and national).

· An increased focus on the importance of behaviour change programmes (local and national)

· Contaminated land and remediation.

4.34 A review of local waste infrastructure and services indicates that the region is well set up with some waste infrastructure provided from both the councils and the private sector. Current education and behaviour change approaches to support local services are having a positive impact on the community with waste per person remaining stable or decreasing. However, the increasing population across both the council areas and little progress on commercial waste minimisation actions is leading to an overall increase in waste to landfill each year. There are opportunities to:

· Prioritise services that support more circular activity (i.e. reduction and reuse), supported by education and behaviour change.

· Improve the capture of material for recycling and recovery at the kerbside, transfer stations, and the landfill.

· Review the transfer station infrastructure and network to increase resource recovery.

· Reduce emissions through a focus on key waste streams - organic waste, construction and demolition waste, and commercial waste.

4.35 Alongside this, there are key challenges to progress, including:

· Napier City and Hasting District are facing a challenging economic climate and dealing with the impacts of climate change. This has caused financial restraints for the councils, making the ability to action change challenging

· Resilience and adaption to climate change will continue to be important with the ongoing recovery from Cyclone Gabrielle still evident

· A large portion of landfilled waste from the commercial sector, where the councils have less visibility and direct influence

· There is also local commercial recovery activity occurring but very little data to confirm the effectiveness of current systems and where future opportunities lie. This makes it difficult to effect change to the overall waste system, without collaboration across sectors, and organisations.

4.36 The strong food production and manufacturing sector in the region provides an opportunity to build on existing recovery infrastructure (paper/cardboard and organic recovery) to shift into a fully circular system by working with local growers, manufacturers, and processors of paper/cardboard and organic material.

4.37 There is an opportunity to partner with mana whenua in the delivery of the next WMMP and into the future of waste minimisation.

4.38 Some improvements to collecting data are needed to further identify opportunities and priorities. The main data gaps identified were:

· Council data collection is comprehensive but inconsistent between the councils

· Diverted materials from the commercial sector including recycling, organics and scrap metal

· Disposal in class 2-5 landfills (including cleanfills)

· Effectiveness of education programmes.

4.39 Forecast of future demand

4.40 There are a range of drivers that mean methods and priorities for waste management will continue to evolve. There will be an increasing emphasis on diversion of waste from landfill and recovery of material value. These drivers include:

· Increasing costs of waste disposal to landfill resulting from the waste levy expansion and emissions trading scheme

· Changes resulting from Te rautaki para | Waste Strategy including potential changes to the WMA, and requirements for territorial authorities

· The introduction of product stewardship schemes

· Activities and policy resulting from the second emissions reduction plan

· Increased commercial sector capacity to recycle and reprocess materials

· Changes to markets for materials

· Economic development in the region

· Export market demand and supply chain resilience

· Consumption behaviour.

4.41 Forward projections

4.42 The forecasted recovery and disposal numbers are based on the 2023 waste per capita value and are then projected with population growth estimates. The projected recovery and disposal numbers are shown in Figure 5.1. The projections show that even if waste per capita remains the same population growth will drive an increase in waste generation for the councils.

4.43 Figure 5.1: Projections of waste disposal and recovery out to 2030

4.44 Te rautaki para | Waste Strategy targets

4.45 Te rautaki para | Waste Strategy sets three national targets to be achieved by 2030 (Ministry for the Environment, 2023). This includes:

· Waste generation: reduce the amount of material entering the waste management system, by 10% per person.

· Waste disposal: reduce the amount of material that needs final disposal, by 30% per person.

· Waste emissions: reduce the biogenic methane emissions from waste, by at least 30%.

4.46 Figure 5.2: Waste disposal and generation, and target reduction based on national targets

4.47 Kerbside standards

4.48 The Government has proposed minimum performance standards for kerbside collection that need to be met by the councils over the next six years. The 2026 performance target is 30% recovery of material at the kerbside. Currently, 28% of the councils’ kerbside waste is diverted (Figure 5.3), close to the minimum standard.

4.49 Figure 5.3: Kerbside diversion rate for the councils in comparison to the 2026 minimum diversion standards

A blue circle with red and black text

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4.50 However, if commercial residential kerbside collections are included, the diversion is 18%, leaving 12% more to be diverted to reach the proposed minimum standards. It is likely that a portion of the commercially collected waste is business rather than residential waste (and therefore not included in the performance standard). The portion of commercial collections and the level of diversion that is occurring is unknown. This highlights a common theme throughout the waste assessment that the councils have less influence over commercial waste.

4.51 There are further diversion rates required by 2028 and 2030 that the councils would need to meet under the proposed minimum standards (Figure 5.5). Under the 2028 standard, 40% of material would have to be diverted and 50% by 2030. The 2028 and 2030 targets will require a plan to recover more materials such as organic waste and better capture of recycling.

4.52 Figure 5.5: The percentage of material diverted in 2023 and the required diversion to reach the 2026, 2028 and 2030 proposed kerbside standards

A diagram of a number of percentages

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4.53 The introduction of some regulated product stewardship schemes (i.e. plastic packaging) or a container return scheme may also impact on the ability of councils to achieve these minimum standards.

4.54 Joint Waste Futures Project Steering Committee Responsibility

4.55 The Joint Waste Futures Committee have responsibility for setting the direction for waste activities and overseeing the implementation of the WMMP. As mentioned earlier in this section, the committee has an aspiration to enhance partnerships with Māori and mana whenua for a partnered future. Like the outcomes sought through partnership, the partnership itself should be collaboratively determined between mana whenua and councils. While initial steps are taken to strengthen relationships with mana whenua and create a foundation for a future of genuine partnership, the Committee has proceeded to establish a strategic framework that reflects the Committee’s views and captures their dream of a partnered future.

4.56 Based on the key drivers, and information provided through the analysis of the current waste situation. A vision and goals have been discussed with the Committee over two workshops with council officers. The strategic framework from the existing WMMP was discussed alongside that of Te Rautaki Para | Waste Strategy. The vision and goals were updated reflecting the local context and aligning with Te Rautaki Para.

4.57 Options assessment process

4.58 To make progress towards the vision and goals, actions and/or opportunities have been identified and could be implemented in a number of ways. These options are presented in Part 3, Section 7 of the Waste assessment and will be carried forward to the draft WMMP.

4.59 Longer range forecast

4.60 The Te Rautaki Para | Waste Strategy envisions a low waste, low emissions circular economy by 2050 and provides a high-level roadmap to achieve this. Over the next 26 years or four Waste Management and Minimisation Plans, a significant reduction in waste will need to be achieved. To make progress, action is needed at the national, regional and local level. Figure 7.5 shows how this could map out based on the current national work programme alongside local actions.

4.61 Figure 7.5: Forecast waste reduction to 2050 with priority actions and current national work programme 

4.62 Statement of proposal

4.63 Within a Waste Assessment, the councils must:

· Include a statement of their proposal for meeting the forecast demands including proposals for new or replacement infrastructure.

· A statement about the extent to which the proposals will:

o Ensure that public health is adequately protected.

o Promote effective and efficient waste management and minimisation.

4.64 The Waste Assessment summarises the priority options the councils propose for meeting and managing the forecast demands on waste in the district (subject to consultation). These options have been aligned to the strategic framework including goals and objectives.

4.65 The current waste minimisation services and activities provide a good foundation and will continue to be delivered and built on to ensure:

· The councils are set up to respond to future national policy changes.

· Improved data collection and reporting to enhance planning and transparency.

· Councils can tackle specific waste streams and improve the capture of materials.

· Support and increase the focus on circular economy activities.

4.66 Councils’ intended role in meeting the forecast demand

4.67 The councils currently provide waste services in the district via contracts for kerbside collection (to those in eligible areas), transfer station, rural recycling stations and landfill disposal services supported by education and behaviour change programmes. This ensures public health is adequately protected by providing facilities for the safe recovery and disposal of waste. The councils also provide information on specific disposal options and educational resources to encourage recovery and waste minimisation.

4.68 However, councils cannot progress towards a circular economy alone. The proposed vision focuses on ensuring systems are set up to enable successful recovery of waste and change in mindset towards consumption and the generation of waste. Over the next six years, through the proposed objectives the Councils will continue to improve the delivery of waste services and facilities including a focus on supporting and enabling the community to contribute through:

· Developing partnerships and collaboration with mana whenua, industry and community groups.

· Enabling investment in infrastructure and services that will transition the community to a more circular economy with associated increased resource recovery.

· Developing effective behaviour change and education programmes.

· Providing leadership to industry, the community, and residents.

· Ensuring council owned services and facilities are consistent across the councils through ongoing collaboration.

4.69 Medical Officer of Health comments

4.70 Section 51 of the Waste Minimisation Act 2008 sets out the requirements for conducting a waste assessment. It states that the Council, in making the assessment, must consult the Medical Officer of Health.

4.71 The Medical Officer of Health was provided with a draft copy of the Waste Assessment. Their response is included as an appendix to the Waste Assessment (Attachment 3).

4.72 The Medical Officer of Health noted:

4.73 As Medical Officer of Health, I support the approach that has been taken in the development of this assessment, and in particular want to acknowledge the willingness to include a Health NZ representative through its development stages.

4.74 I also support and commend:

· The recognition of the importance of partnership with mana whenua and the need to embrace indigenous knowledge and solutions in how we interact with and protect Te Taiao. This is especially important given the pervasive health inequities experienced by Māori and the interconnected nature between the health of Te Taiao and human health.

· The need to focus on transitioning to a circular economy model of waste minimisation and management. This is consistent with international health-centred frameworks such as the United Nations Sustainable Development Goals (SDG) which include a call for sustainable consumption and production patterns (SDG 12), and a focus on reducing mortality from environmental pollution (SDG 3.9).

· The emphasis on the need to reduce greenhouse gas emissions which will have health co-benefits by contributing to reduced climate change impacts.

· The community pre-engagement which has shown a clear community mandate for a focus on waste minimisation, a circular waste economy and recycling.

· The ongoing prioritisation of activities which centre on community engagement, education and capacity building, including targeted behaviour change programmes hosted at Te Whare Mukupara.

· The overall strategic framework outlined in the assessment which will form the foundations for the joint Hastings and Napier WMMP.

4.75 The Medical Officer of Health recommendations are:

4.76 Within the assessment and subsequent WMMP:

· Consider strengthening the direct focus on improving and protecting public health, including an explicit focus on considering health equity. For example, a health focus could easily be incorporated into the overall strategic vision (p. 82) as well as the evaluation criteria used for prioritisation of activities (p. 124).

· Implementation of the waste hierarchy framework (Figure 1.3, p. 4) includes actions to “reduce, rethink, and redesign” waste out of the system. Priority should be placed on products which create waste that is directly hazardous to human health or that creates environmental pollution which indirectly impacts on human health.

· Ensure actions centred around educational activities maximise public health benefit by working alongside other public education and capacity building programmes – for example, there are synergies with educational opportunities to support whānau and communities to make healthy and sustainable food choices.

4.77 Health NZ looks forward to the journey towards strengthened waste minimisation and management within our communities, and the positive outcomes we can all create together.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Receive the Waste Assessment documents (including the Hawke’s Bay Solid Waste Surveys, April 2024) and letter of support from the Medical Officer of Health (Appendices 1, 2 & 3) and recommend to the parent Councils to revoke and replace the current WMMP.

5.2 While some progress has been made against the issues that were identified in the 2018 WMMP, including the improvements to kerbside collection services in 2020, there are still areas that require more work. Such as reducing the organic waste disposed of to landfill which has been again identified as a significant issue in this most recent Waste Assessment. Furthermore, the changes to waste legislation outlined in the national Waste Strategy indicate we will need to revise our plans for waste minimisation.

5.3 Preparing a replacement WMMP is therefore an appropriate response to the findings of the 2024 Waste Assessment. It provides the Councils with the opportunity to revise and improve the actions in the current WMMP and sets out a course of actions for the next six years to improve waste minimisation outcomes for our region and cities.

5.4 Both options are similar in cost and can be funded by council’s existing and planned waste management budgets which are funded by the waste levy, targeted rates and general rates.

Advantages

· supports planning for the Te Rautaki Para | Waste Strategy targets for 2030 in relation to waste and emissions reduction and proposed minimum performance standards for kerbside collection that need to be met by the councils over the next six years

· meet the councils’ responsibilities under the Waste Minimisation Act 2008 to minimise waste in the region and ensure each council can still receive their allocated waste disposal levy funds to carry out projects, initiatives and actions documented in the WMMP. Combined the waste disposal levy payments are estimated to be approximately $2.4 million for this financial year and is still increasing.

· It also focuses further on waste-related climate emissions, as also required by the National Emissions Reduction Plan.

· Will enable the Councils to meet drivers of increasing emphasis on diversion of waste from landfill and recovery of material value.

Disadvantages

· Will require another 9 months of ongoing commitment and staff resources to complete the project. The cost associated with this work is already budgeted for by both Councils

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.5 Continue to deliver the waste plan 2018:

· Continue to deliver the waste plan 2018 which will not provide opportunities to extend into new priority waste areas identified in the Waste Assessment.

Advantages

· Will have a lighter resourcing requirement, however the work is already planned and budgeted for.

Disadvantages

· Does not align to the priorities and targets set by Te Rautaki Para | Waste Strategy

· Does not fully meet the council’s responsibilities under the Waste Minimisation Act 2008 to minimise waste in the region

· Could jeopardise the Councils receipt of their proportion of the waste disposal levy to fund activities and initiatives in the plan. Combined the waste disposal levy payments are estimated to be approximately $2.4 million for this financial year and is still increasing.

6.0 Next steps – Te Anga Whakamua

6.1 Subject to endorsement from the Joint Waste Futures Committee, next steps (including indicative timeframes) will be:

• preparation of a draft Joint Waste Management and Minimisation Plan which will be presented to the committee and both Councils in December 2024 for approval to proceed to public consultation in early 2025. The draft WMMP will be presented to a full Hastings District Council meeting and a Sustainable Napier Committee meeting.

• draft WMMP 2025 made publicly available for consultation, likely to occur concurrently with the Annual Plan 2025-2026 process. Public able to provide feedback (and request to be heard by the committee).

• collation and analysis of submissions in April/May 2025

• hearings and deliberations from late June 2025

• final draft waste plan 2025 presented to this committee for formal adoption in July/August 2025.

6.2 Once approved, the Waste Management and Minimisation Plan 2025 will form the basis of Hastings District Council and Napier City Council’s work on waste for the next six years. Monitoring and reporting frameworks will ensure transparency.

6.3 Officers will also request on behalf of the Joint Waste Futures Project Steering Committee delegation to the committee to formally adopt the replacement WMMP for both Councils.

Attachments:

1 ⇨	2024 Waste Assessment Report	SW-29-2-24-133	Vol 1
2 ⇨	Hawke’s Bay Solid Waste Analysis Protocol (SWAP) Survey 2024 Report	SW-29-2-24-125	Vol 2
3 ⇨	Medical Officer of Health Letter of Support - September 2024	SW-29-2-24-132	Vol 2
4 ⇨	WMMP review extension approval from MfE	SW-29-2-23-100	Vol 2

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the local infrastructure wellbeing of communities in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The vision captures the aspiration of the committee for a partnered future and further alignment with the broader and more holistic values of te ao Māori. Working with mana whenua to embed te ao Māori into our way of working, to operationalise waste management and minimisation, not only responds to council’s legislative requirements including recognition of te Tiriti o Waitangi, but it also strengthens environmental, social and cultural outcomes that benefit the whole community.

Sustainability - Te Toitūtanga

The Waste Assessment and Joint Waste Management and Minimisation Plan aligns with many sustainability objectives across the Councils and communities. Including the Emission Reduction Plan, associated budgets and the HDC Eco District Strategy.

Financial considerations - Ngā Whakaarohanga Ahumoni

Funding for council’s waste services comes from a mixture of:

• commercial revenue

• targeted and general rates

• revenue from the waste levy (this is a $60 per tonne waste levy, rising $5 each year to $75 per tonne from 1 July 2027, administered by the Ministry for the Environment, 50 per cent of which is distributed to territorial authorities, amounting to $1,382,133 for Hastings District Council and $1,055,526 to Napier City Council in 2023/24).

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of moderate significance.

All WMMPs are subject to the requirements of the Local Government Act’s (LGA) special consultative procedure, a requirement also set out in the WMA Part 4, section 44 and section 50(3) which outlines consultation requirements for preparing new plans.

Significant changes arising from the WMMP review will need to be incorporated into each Council’s LTP(s) or Annual Plan depending on timeframes.

The public consultation methodology and program will be co-developed by Hastings District and Napier City Councils marketing and communication teams. It is the intention of council officers to provide engaging face-to-face consultation alongside the more traditional digital media and mail submissions.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Full community consultation will be undertaken in early 2025 using the Special Consultative Process.

Risks

The overall risk appetite for this project (based on the risk register) is conservative.

The risk register is reviewed regularly at the project team meetings.

Opportunity: Update the Joint Waste Management and Minimisation Plan to meet legislative obligations and drive community behaviour.

REWARD – Te Utu

RISK – Te Tūraru

The expected benefits from the project include; mana whenua partnership, increased waste levy funding, greater commercial waste diversion and better outcomes from updated bylaws.

The high project risks are:

Limited staff capacity - concerns over staff capacity to meet deadlines and deliver engagement opportunities.

Failure to meet government targets - this risk is rated high based on the waste assessment finding that not meeting government targets for kerbside collections could lead to a loss of waste levy funding.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

No direct impact at this stage.

Monday, 7 October 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Jordarne Wiggins, Waste Minimisation Specialist

Te Take:

Subject:

Hastings District Council Waste Management and Minimisation Plan Implementation Update

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 This report is to update the committee on the activities undertaken over the past five months and/or underway in the Hastings district by Heretaunga Hastings District Council (HDC) staff regarding the implementation of the Joint Waste Management and Minimisation Plan (WMMP).

1.2 A copy of the Joint WMMP can be viewed on the HDC website.

2.0 WMMP Progress Update

2.1 The Joint Waste Management and Minimisation Plan has two key targets;

· 20% Total tonnage increase in common recyclables diverted from Ōmarunui Landfill.

· 30% Total tonnage decrease in organics to Ōmarunui Landfill.

2.2 Based on the 2016 SWAP Survey as well as the tonnage landfilled and recycled for the 2016/17 year, the targets are:

2.3 The achievement of these targets has been assessed through the Waste Assessment process (subject of a separate report).

2.4 While not quite achieved, the target of increasing common recyclables diverted by 20% did increase by 15% on the 2016/2017 baseline.

2.5 The target of decreasing organics to landfill by 30% by 2024 has not been achieved. In 2022/2023 there was an 8% increase in organics disposed to landfill since the baseline financial year of 2016/2017. However, this has been due mainly to the increased disposal of special wastes that have no other alternative disposal option than landfill. When special waste is removed, there has been an 11% reduction.

2.6 The progress towards these targets has also been impacted by the changing environment where the councils have had little control (i.e. pandemic, cyclone, slow pace of regulated product stewardship, deferment of CRS and commercial sector waste).

3.0 Current initiatives underway

3.1 Community communication activities

3.2 Regular activities have continued such as the monthly waste awareness newsletter and regular Facebook posts about waste and kerbside-related information or events.

3.3 Waste Awareness Newsletter - published newsletters in April, May, June, July and August 2024.

3.4 Online engagement:

3.4.1 Social media stats below are for the period April and August 2024 and are for waste minimisation-related posts only (not kerbside or transfer station):

3.4.2 Social media posts (Facebook, LinkedIn and Instagram): 37

3.4.3 Total reach: 80,206 (The number of people who have seen the content)

3.4.4 Total engagement: 5,782 (The number of interactions your content received from users (likes, comments, shares, saves, etc.)

3.4.5 Average reach: 2168 and average engagement (likes, comments, shares): 156

3.5 Better Home and Living Show

3.6 The Hastings District Council (HDC) and Napier City Council (NCC) waste teams had a joint stand at the Better Home and Living Show, held at Pettigrew Green Arena, Taradale, 17^th – 19^th May 2024. The focus of the stand was pre-engagement for our next Waste Management and Minimisation Plan. Attendees could add their ideas for how to reduce waste in these four key areas: food waste in households and businesses, reducing our waste as a community, how businesses could help reduce waste, and kerbside recycling. They could also submit their ideas via the online portal.

3.7 The stand also displayed some myth-busting facts on recyclables and food waste. The team spoke to approximately 350 people and gave out 640 items of collateral including kerbside rubbish, recycling and composting guides, as well as “Eat Me First” food waste prevention stickers.

3.8 Home and Garden Show 2024

3.9 HDC and NCC had a joint stand at the Home and Garden Show 2024, 30^th August – 1^st September 2024 at McLean Park in Napier. The theme was food waste, sharing ways to reduce food waste and encouraging composting.

3.10 We spoke to approximately 435 people across three days and gave out 1,430 items of collateral.

3.11 Te Whare Mukupara

3.12 Our education centre Te Whare Mukupara, at Ōmarunui Landfill has been well utilised with several groups hosted by the team over the last few months. All visitors have been keen and eager to learn more about Ōmarunui Landfill and to walk away with a better understanding of how we all can minimise the amount of waste being disposed of at landfill.

3.13 Graham Dingle Foundation Presentation (STEM) in collaboration with Beca, gave a presentation to 12 rangatahi from the Graeme Dingle Foundation about waste, landfills, environmental issues, and what environmental scientists do. (3^rd May 2024).

A group of people in reflective vests standing in front of a whiteboard

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3.14 The customer services team at Heretaunga Hastings District Council wanted to better understand and gain a more insight about the operations and management of Ōmarunui landfill to support them with their daily enquiries about Councils kerbside services and waste enquiries. Due to their restricted rosters, six separate tours were undertaken to ensure all 20 members of the customer services team could attend. (22^nd April, 3^rd May, 6^th May, 24^th June, 9^th July, 6^th August 2024)

3.15 The staff and volunteers (10 people) from Re-Source, visited Te Whare Mukupara. Re-Source do incredible mahi in our region and support community wellbeing as well as reducing landfill waste. Feedback from the team at Re-Source after visiting Ōmarunui landfill was that it gave them the motivation to keep pushing forward. (5^th May 2024)

3.16 One of two groups from the Hawkes Bay home school association visited Te Whare Mukupara on 14^th June with 16 visitors. A second group are scheduled to visit in late October.

3.17 Waste Kaupapa series (Mana whenua engagement)

3.18 As part of our WMMP review and aspiration to partner with Mana Whenua in the development of this plan, the waste teams have hosted a series of engagements at Te Whare Mukupara with Joint Waste Futures, Ngā Mānukanuka o Te Iwi (NCC), Heretaunga Takoto Noa Māori Standing Committee (HDC), and Māori and Mana Whenua representatives to build knowledge of the waste management and minimisation kaupapa.

3.19 These engagements were held at Te Whare Mukupara and covered the following topics:

3.20 16^th April 2024 - Ōmarunui Landfill, an overview of the engineering approaches, operations and management of the site with Jordarne Wiggins (Te Whānau-ā-Apanui), Mātanga Mukupara - Waste Minimisation Specialist at HDC.

3.21 17^th June 2024 – “World of Waste“ with Kate Fenwick, Director of Waste-Ed with Kate.

3.22 23^rd August 2024 - Toitū te Taiao with Jacqui Forbes (Ngāti Tama), Para Kore Kaihautū.

3.23 Para Kore

3.24 Para Kore are keen to partner with Heretaunga Hastings District Council to enable Kaimahi Māori to deliver Pare Kore programmes within the Heretaunga District. Officers continue to work through possible options.

3.25 Schools

3.26 Havelock North Primary School - Worm Farm and composting presentation to Te Rito and R16 at Havelock North Primary School. (24^th May 2024).

3.27 Hastings Central School - A meeting with the school caretaker to discuss the main waste streams of the school. Also discussed future opportunities for a community composting workshop to support their māra kai efforts (4^th June 2024).

3.28 St Johns College - A meeting with the principal and caretaker to better understand the schools waste issues and how our schools waste minimisation funds can support their diversion efforts. (2^nd August 2024).

3.29 Kererū Primary School - A visit to Kererū School for tour of school grounds and to kōrero with the principal about funding opportunities for cardboard and paper collection. (13^th August 2024).

3.30 Kate Fenwick “Wasted with Kate” waste education sessions

3.31 Waste educator Kate Fenwick delivered five workshops in the Hastings area on 17^th and 18^th June 2024.

3.32 This included one session for elected members, two sessions for HDC staff, one session on business waste, and another for the general public. The estimated total number of attendees across all these sessions was 250.

3.33 Feedback from these sessions was very positive. For the public session, 97% of attendees found the session either ‘very good’ or ‘excellent’. For the HDC staff session, numerous staff have commented to the team that they really enjoyed it and found it valuable.

3.34 Kate Fenwick also delivered workshops in Napier.

3.35 Plastic Free July

3.36 Plastic Free July is a global movement that helps millions of people be part of the solution to plastic pollution.

3.37 Extending on from the messages shared with staff during the Kate Fenwick sessions, where a week’s worth of single use coffee cups collected from rubbish bins and placed on display to staff, some staff shared their desire to move away from single use packaging when buying their lunches. To support this, they established a ‘Lunch Box Library’ system for HDC staff. There are five ‘Lunch Box Library’ systems on trial across HDC’s two main offices.

3.38 Fifty reusabowls were donated by Sustainable HB for the library systems. Sustainable HB received bowls by Reusabowl after Cyclone Gabrielle to help getting meals to impacted communities. Twenty five ‘Make landfill your last choice’ keep cups were added to the libraries too. Each Lunch Box Library system has 10x reusabowls and 5x keep cups.

3.39 To celebrate Plastic Free July, the Enviro Schools team from Hawkes Bay Regional Council asked for us to run a Bees Wax Wrap workshop for their internal staff. This session was well attended, and we received great feedback from the session.

3.40 Event waste minimisation

3.41 Council’s waste team continues to grow their networks in the event sector. The team has also begun contacting liquor licence applicants from events with more than 150 attendees to find out the event’s waste strategy and provide waste support where applicable.

3.42 Since the last committee meeting, the team has supported the Toitu Te Reo event by providing recycling bins and advice. HDC’s event recycling bins have been used at four events between April and August 2024. Another event which had planned to use them was cancelled due to weather.

3.43 Local waste contestable funding

3.44 Since the report to the committee on 30^th June 2023, an updated funding framework (Attachment 1) has been finalised and approved by the Group Manager: Asset Management in line with the original report.

3.45 Waste Minimisation Fund

3.46 The Waste Minimisation Fund has increased from $40,000 per year to $150,000 per year. Additionally, two new funds for school waste minimisation have been launched, with a combined value of $150,000.

3.47 The value of small grants has increased from a maximum of $2000 per project to $10,000 per project. Large grants have increased from a maximum of $20,000 available per project to $50,000 per project. Co-funding is required for applications from businesses and for larger grant values.

3.48 A funding round is currently open for large waste minimisation grants between $10,000 and $50,000, and this closes on 14^th October 2024.

3.49 Small grant applications are accepted all year round and will be assessed and approved by officers.

3.50 The assessment process for applications has been revised and a new set of assessment criteria will be used going forward. A copy of this assessment criteria is included in the funding framework.

3.51 When developing the funding framework, it was the intention for large fund applications to be presented to this committee for approval. However, the Joint Waste Futures Project Steering Committee Terms of Reference doesn’t provide the committee with the delegated authority to approve funding applications.

3.52 These applications will now be referred to the Civic Development Subcommittee for approval using that committee’s delegated authority.

Civic Development Subcommittee (A Subcommittee of the Performance and Monitoring Committee).

· The Civic Development Subcommittee is responsible for making delegated decisions and advising the Performance and Monitoring Committee by;

· Assisting Council in the allocation of Community Grants by;

o Reviewing applications for Community Grants.

o Setting appropriate performance measures to assist in the measurement of delivery of activities funded from Grants.

o Allocation of grant funding within the budget allocation

3.53 A verbal update will be provided at the December Joint Waste Futures Project Steering Committee meeting.

3.54 School Waste Minimisation Funds

3.55 A funding round is open for the following:

· School Waste Systems Fund: One-off grants for schools to purchase recycling or compost bins, up to the value of $4000 depending on the size of the school.

· School Recycling Servicing Fund: Contributes to schools’ recycling bin servicing costs. This has up to $3000 a year available per school, depending on the school size.

3.56 The waste minimisation fund webpage has been updated to reflect these changes.

3.57 These applications will be assessed and approved by officers using the assessment criteria.

3.58 Funding applications approved

3.59 Since the last meeting, we have approved funding applications for the following projects.

· Toitu Te Reo Māori Language Festival received $4000 to have Sustainable HB’s Waste Warriors service the event’s bins and establish the baseline data for waste at this new annual festival.

· Community Wellness Hawke’s Bay received $1600 to run a workshop on preventing food waste in the household.

3.60 Another funding application officers are currently processing and is likely to be approved is:

· Te Aho o Te Kura Pounamu (NZ Correspondence School, Hastings office) has applied for funding to purchase two sewing machines and related equipment for its project, Slow Fashion - Repair to Re-wear. The aim of the project is to provide access to sewing machines to teach sewing repair skills to the students, and later expand this to provide repaired clothing as a resource to the wider community.

3.61 HazMobile

3.62 The team are going to review the HazMobile service model to see if there can be financial savings to be made with regard to how the service is operated. It is likely that any future services will be different to those in the past, noting that they are more disposal option available everyday now, like the Dulux and Resene Paintwise programme and battery and gas bottle recycling available at the transfer stations.

3.63 As a HazMobile was held in March 2024 another service will most likely be around March or April 2025.

3.64 Business waste minimisation

3.65 The team continues to build relationships with the commercial and rural sectors.

3.66 Work is progressing with the WasteMINZ Farm Sector Group to create waste minimisation guides for sheep and beef, dairy, horticulture and viticulture.

3.67 Work is underway with Sustainable is Attainable (SiA) to invigorate the work programme. Foodeast-Haumako has committed to hosting and coordinating the project from August 2024, on the understanding that this would be a partnership with the HDC, which has been a committed partner since the inception of SiA.

3.68 Foodeast-Haumako has been granted $25,000 per annum for a three-year contract for service from Council. This will augment with their own $25,000 per annum commitment. Half of Council’s commitment would be from the economic development budget (in the LTP) and the other half ($12,500) has been approved from Council’s waste levy funds. A three-year commitment has been given to ensure the programme has adequate time, resources and funding to deliver its objectives.

3.69 Providing this funding support will go towards enabling the project to capitalise on the unique opportunity SiA offers for waste minimisation in the local primary and food production sector. It will also help Council deliver on the actions and objectives of the current and future Waste Management and Minimisation Plan.

3.70 To kickstart the project, SiA is proposing to establish a small number of highly focused working groups of businesses with a common interest to scope and drive specific projects. The first working group consists of representatives of ten meat/petfood related businesses. Two further groups are proposed – one for food producers and another for packhouses.

3.71 Officers have been working with HB Chamber of Commerce to support the creation and delivery of a series of events called “Businesses for a greener Hawkes Bay”. The first in the series was a business breakfast with Kate Fenwick in June, followed by a carbon emissions event in July. Proposed events are waste audits, sustainable procurement and behaviour change for initiatives.

3.72 In conjunction with Porirua District Council’s Waste Minimisation Commercial Advisor, a regional business waste minimisation group has been formed to help share ideas, solutions and learnings across councils.

3.73 Officers spoke at two aged care facilities, Summerset in the Orchard and Gracelands, in April to encourage improved waste minimisation on site. Further talks are scheduled in October.

3.74 Henderson Road RTS Improvement Project

3.75 The improvement project to expand the opportunities to divert a wider range of Construction and Demolition (C&D) materials from landfill is well advanced. Two 12.0 metre x 6.0 metre covered shelters have been installed and the purchase of eight hook bins is completed. The site construction works have commenced and are progressing well. A soft launch opening for acceptance of a wider range of building materials for diversion expected around mid-October 2024.

3.76 This improvement project is focusing on increasing diversion volumes of timber, window/flat glass, PVC piping, and a limited range of plastics. Additional waste streams will be included when suitable end markets are identified and once the site is fully resourced and operational.

4.0 Central Government Updates

4.1 Changes to the waste disposal levy

4.2 On 31 May 2024 the Government agreed to a second phase of waste disposal levy rate increases. The levy rate increases are incremental and phased over three years (in 2025/26, 2026/27 and 2027/28) at $5 per year. They are at a lower rate of increase than over the last four years.

4.3 In addition to investments in waste recycling and recovery infrastructure, the central Government portion of the waste levy can now fund a broader range of environmental outcomes, such as restoring freshwater catchments.

4.4 The proposed changes will allow the levy to be used for costs associated with disposal of waste generated by an emergency such as a cyclone, and to clean up contaminated sites and landfills vulnerable to severe weather events – before they cause a problem.

4.5 Funds from the levy are shared between central and local government. Local government will continue to have a 50 per cent allocation so they can focus funding on local projects to minimise waste and contribute to a more sustainable country for us all.

4.6 Tyrewise

4.7 Tyrewise is Aotearoa’s first regulated product stewardship programme. It minimises the environmental impacts of end-of-life tyres. Tyrewise tracks tyres via a network of registered participants, throughout their life cycle, to ensure tyres are kept from illegal dumping, stockpiles and landfill.

4.8 The scheme is funded by the tyre stewardship fees, which are collected by the Ministry for the Environment on all new tyres entering the Aotearoa New Zealand market – whether loose or on vehicles.

4.9 Tyrewise pays the collection and transport partners, creating sustainable income streams, while incentives for eligible processing and manufacturing, along with research and development grants, stimulate the development of innovative end-uses in the domestic market.

4.10 Work is underway to have the Henderson Road Refuse Transfer Station approved as an authorised collection site.

4.11 WMA review – there has been no update on the review work being undertaken on the WMA and Litter Act since the new government took office.

4.12 Standard materials for kerbside collections

4.13 HDC kerbside recycling service is inline with the requirements that came in on 1 February 2024. This means the materials collected from households for kerbside recycling are the same across Aotearoa New Zealand. The accepted materials are:

· Tins and cans

· Glass bottles and jars

· Paper and cardboard

· Plastic bottles, trays and containers (numbered 1, 2, or 5)

Standardising the materials collected across the country aims to improve the clarity and effectiveness of kerbside collections. This will reduce confusion about what can and cannot be recycled at the kerbside.

5.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled Hastings District Council Waste Management and Minimisation Plan Implementation Update dated 7 October 2024.

Attachments:

1 ⇩

Memo detailing changes to Waste Minimisation Fund and establishment of waste minimisation funding for schools

SW-29-3-24-102

Monday, 7 October 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Joint Waste Futures Project Steering Committee

Te Rārangi Take
Report to Joint Waste Futures Project Steering Committee

Nā:

From:

Angela Atkins, Waste Planning Manager

Te Take:

Subject:

Napier City Council Waste Management and Minimisation Plan Implementation Update

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 This report is to provide an update to the Committee on the progress both Napier City Council and Hasting District Council staff are making with the revision of the new Joint Waste Management & Minimisation Plan (JWMMP) and Bylaw Review. The report outlines the recent activities both Councils’ Waste Minimisation Teams have been undertaking.

1.2 Provide an update to the Committee on initiatives currently underway and being undertaken by the Solid Waste Team that aligns with the current Joint WMMP – a copy of the 2018-2024 Joint WMMP can be viewed on the NCC website.

2.0 WMMP Progress Update

2.1 Joint initiatives

2.2 Joint initiatives between both Hastings District Council (HDC) and Napier City Council (NCC) are reported in the Hastings District Council Waste Management and Minimisation Plan Implementation Update to this Committee and are summarised below.

2.3 The draft Waste Assessment is attached to the Joint Waste Assessment and Waste Management and Minimisation Plan (WMMP) review programme update report to this Committee for approval by the Joint Waste Futures Project Steering Committee.

2.4 Waste Assessment activities, which included gathering data and reviewing all waste across both councils, have now been completed, and feedback have been incorporated in the draft Waste Assessment.

2.5 SWAP (Solid Waste Analysis Protocol) Surveys conducted – physical sorting of household kerbside wheelie bin waste. Report received and feedback incorporated in the draft Waste Assessment.

2.6 Informal pre-engagement activities have been completed with communities and stakeholders.

2.7 Pre-engagement feedback was gathered and managed online via the Social Pinpoint webpage.

2.8 Based on pre-engagement and waste assessment feedback, the waste assessment draft has been developed.

2.9 A series of workshops were held with our Joint Waste Futures Project Steering Community to develop the Vision and Goals.

2.10 A series of workshops were held at Te Whare Mukupara with our elected members, councils’ Māori support teams, Māori Committee Members and Mana Whenua Partners to build knowledge around waste and the impact it has on the environment:

· April 2024 – Jordarne Wiggins (HDC Waste Minimisation Specialist, Management & Operations of a modern landfill)

· June 2024 – Kate Fenwick (Aotearoa Waste Guru – Waste-ed with Kate)

· August 2024 – Jacqui Forbes (Toitū te Taiao – Para Kore).

2.11 This series of workshops have also been designed to start building a framework to partner with Mana Whenua on the development of our joint WMMP.

2.12 Honey Lee Blakeney-Cabot has been appointed to jointly assist and lead the Mana Whenua partnership waste Kaupapa for both councils.

2.13 Feedback from our workshops have led to more interactions with various Mana Whenua groups, and presenting at NCC’s Ngā Mānukanuka o te Iwi and HDC’s Heretaunga Takoto Noa Māori Standing Committee to seek guidance and feedback on the development and involvement in the Joint WMMP from a Te Ao Māori perspective.

2.14 The draft WMMP and Bylaw reviews will begin during October and November.

2.15 Formal public consultation will begin February / March 2025.

2.16 Both NCC and HDC will need to have the new WMMP adopted by 15 September 2025.

2.17 Recruitment

2.18 Environmental Solutions – Solid Waste Team

2.19 The job description and grade have been reviewed for the Waste Minimisation Contracts Officer to reflect the scope of the role. The job title has been amended to Solid Waste Operations & Contracts Specialist. The updated role has been advertised.

2.20 The Waste Minimisation & Sustainability Officer position remains vacant.

2.21 Sarah Bowler has been appointed as NCC’s Acting Environmental Solutions Manager since Dr Emily Frost’s departure.

3.0 Current Initiatives Underway

3.1 Kerbside Services

3.2 Kerbside Refuse/General Waste Collection

3.3 The current RFID tags system on the Waste Management (WM) wheelie bins have undergone a review to ensure they are working and are able to record the amount of bin lifts per household. Technical and system issues were identified and have since been resolved. We are in the next phase of testing the data recorded and how it matches to NCC’s master list of ratable residential households.

3.4 Napier Residents will soon be able to automatically qualify for the Less Waste Incentive, rather than signing up for this rebate, and continue to reduce waste to landfill.

3.5 Total tonnage of waste disposed April-August. Monthly breakdown from kerbside service is as follows:

MONTH	TONNAGE	PERIOD AVERAGE	PERIOD TOTAL
April	856.54	846.24	4,231.22
May	874.36
June	749.04
July	908.16
August	843.12

3.6 4,203 customers have now signed up to the Less Waste Incentive. These residents receive a rates remission, as the LWI scheme was developed to encourage and reward residents who put their wheelie bins out 26 or less times per year.

3.7 Eight customers have Assisted Services and 28 customers are provided with Alternative Services.

3.8 NCC’s kerbside rubbish collection service rated as one of the city council’s best performing services based on the recent 23/24 Resident Survey Results:

3.9 Kerbside Recycling Collection

3.10 Tonnage of recycling diverted from landfill per month from kerbside services is as follows:

Month	Glass (tonnes)	Co-mingle (tonnes)	Fibre (tonnes)
March	139.18	52.2	67.52
April	153.02	54.34	68.48
May	145.82	55.34	71.48
June	119.74	50.00	67.40
July	146.78	59.76	72.46
Average / month	140.91	54.33	69.47

3.11 Total of 1,323.52 tonnes recycled for March – July 2024.

3.12 Redclyffe Transfer Station

3.13 The site has been running well. Bin Hire Co employed a new site supervisor, and he is doing a really good job keeping the site tidy and diversion numbers high.

3.14 New recycling signage are almost ready to be installed.

3.15 Break-ins on site overnight is still a concern and we had a big break in on Tuesday, 16th July 2024, where the kiosk was mostly targeted.

3.16 New kiosk staff have been on board for a few months and it’s going well.

3.17 We have a new battery recycling provider, Phoenix Metal Recycling, who do a monthly collection. This is going well.

3.18 PIT DIVERSION: Reporting below is the tonnage for the period of April–July 2024 – 641.92 tonnes diverted:

Month	Cardboard	Metal	Plastic	Repurposed	Wood
April	22.04	41.72		0.76	105.36
May	36.18	37.46	0.06		137.76
June	17.08	30.16	0.58		147.26
July	16.16	56.66	2.88	0.5	179.6

3.19 RECYCLING AREA: Reporting below is the tonnage for the period of April–July 2024 – 281.72 tonnes:

Month	Cardboard	Metal	Plastic	Brown Glass	Clear Glass	Green Glass
April	27.96	8.56	7.14	4.38	9.86	27.46
May	19.18	2.82	6.86	4.7	12.22	13.82
June	20.64	3.34	5.22	3.88	13.86	14.74
July	23.6	12.80	8.48	6.26	13.46	11

3.20 Community communications activities

3.21 NCC’s Comms and Marketing Team has suggested we trial sponsored ads on social media. This will allow us to keep our Napier community informed about waste in a way that’s helpful and inspiring. We have noticed that our waste-related posts on social media aren’t always resonating with audiences who primarily engage with the platform for entertainment and connection.

3.22 To address this, we’re trialing a shift towards sponsored ads for our waste messaging. This approach aims to reach a broader audience, including those who don’t currently follow our page but could benefit from the information. It also allows us to target individuals who are more likely to engage with waste-related content.

3.23 Sponsored ads provide valuable data, enabling us to experiment with different messaging, visuals, and formats. These insights will help us fine-tune our future content. By controlling the frequency and budget of these ads, we can maintain a consistent presence without overwhelming our audience.

3.24 Through this trial, we aim to keep our communication effective while protecting the overall health of our social media channels. Sponsored ads may also help us avoid the potential negative impacts of underperforming posts on our engagement rates. As we gather data, we’ll refine our strategy and gradually move towards more engaging and purposeful content across both paid and organic channels.

3.25 We also have a waste social media calendar with topics and campaigns planned for the next five months.

3.26 Our first ad has been about windy days and how to use the crate system accordingly. We’ve had an excellent result for this ad with 50 click-throughs to the website, and an interesting demographic engagement:

3.27

3.28

3.29

3.30 Since our last Committee meeting, we have engaged with a number of residents, schools, and various other stakeholders to share knowledge and collaborate with other likeminded people keen learn and do more to reduce waste ending up in landfill.

3.31 Fairhaven Unit from Tamatea High School visited Te Whare Mukupara to learn more about a modern-day landfill and how it is engineered and operated.

3.32 Our joint waste teams were present at the Better Home & Living Show and at the Home & Garden Show. The first show was a great opportunity for the officers to pre-engage with the community and get feedback about reviewing our new joint WMMP. This feedback was captured via the online feedback tool, Social Pinpoint. The second show’s focus was on organic household waste and learning more about home composting systems available.

3.33 There have been two workshops held, in conjunction with, Jo Moorhead from Garden to Table and Helen Howard from Enviro Schools. The first was a garden composting session at the Lancaster Community Garden and the second session a bokashi workshop at Napier Central School.

3.34 Another highlight was having Kate Fenwick in the Bay, who is Aotearoa’s waste guru. Kate hosted a series of events that included sessions with elected member, our trade waste customers, all staff and her very popular one – Food Lovers Master Class for the public.

#	GROUP	DATE	TOPIC	PAX	STATUS
1	HB CAN	23^rd APRIL 2024	BioRich / Climate Change	20	COMPLETED
2	Princess Alexandra Retirement Village	27^th APRIL 2024	RECYCLING – Can / Cannot recycle	50	COMPLETED
3	Better Home & Living Show	17^th – 19^th MAY 2024	WMMP	400	COMPLETED
4	Lancaster Street – Community Garden	6^th JUNE 2024	COMPOSTING WORKSHOP	13	COMPLETED
5	Waste-Ed with Kate	17^th – 20^th JUNE 2024	All things waste	250	COMPLETED
6	Pernod Ricard Winemakers - Responsib’All Day	20^TH JUNE 2024 @ 9am – 3pm	CIRCULARITY – Solid Waste Management & Minimisation	43	COMPLETED
8	Fairhaven Unit / Tamatea High School	20^th AUGUST 2024 @ 9am – 12pm	Te Whare Mukupara – Omarunui Landfill Visit	32	COMPLETED
9	HB Enviro-Educators’ Hui	21^st AUGUST 2024 @ 1pm-3pm	Sustainable HB	10	COMPLETED
10	Pania Scenic Hotel	22^nd AUGUST 2024 @11am-1pm	Waste Audit & Presentation	8	COMPLETED
11	Home & Garden Show	30^th AUG – 1^st SEPT 2024	ORGANIC WASTE	435	COMPLETED
12	Napier Central School	5^th SEPT 2024 @ 3.30pm – 5pm	Bokashi Wānanga	7	COMPLETED

3.35

4.0 Recommendations - Ngā Tūtohunga

That the Joint Waste Futures Project Steering Committee receive the report titled Napier City Council Waste Management and Minimisation Plan Implementation Update dated 7 October 2024.

Attachments:

There are no attachments for this report.

Te Rā Hui: Meeting date:	Monday, 7 October 2024
Te Wā: Time:	1.00pm
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Waste Planning Manager - Angela Atkins

Group Members:	Heamana Chair: Councillor Hayley Browne (NCC) Deputy Chair: Councillor Ana Apatu (HDC) Councillors Simon Nixon and Hana Montaperto-Hendry (HDC) Councillors Richard McGrath and Chad Tareha (NCC)
Tokamatua: Quorum:	4 members - at least 2 Councillors from each Council
Apiha Matua Officer Responsible:	Waste Planning Manager – Angela Atkins
Te Rōpū Manapori me te Kāwanatanga Democracy & Governance Services	Lynne Cox (Extn 5632)

1.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui At the close of the agenda no apologies had been received. At the close of the agenda no requests for leave of absence had been received.
2.0	Conflict of Interest– Mahi Kai Huanga Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.
3.0	Confirmation of Minutes - Te Whakamana i Ngā Miniti Minutes of the Joint Waste Futures Project Steering Committee held Friday 30 June 2023. (Previously circulated) Minutes of the Joint Waste Futures Project Steering Committee held Friday 3 November 2023. (Previously circulated)
4.0	Joint Waste Assessment and Waste Management and Minimisation Plan (WMMP)	9
5.0	Hastings District Council Waste Management and Minimisation Plan Implementation Update	29
6.0	Napier City Council Waste Management and Minimisation Plan Implementation Update	49
7.0	Regional Construction and Demolition Waste Minimisation Update Report	57
8.0	Consumer Guarantees (Right to Repair) Amendment Bill	61

Item 5 Hastings District Council Waste Management and Minimisation Plan Implementation Update
Memo detailing changes to Waste Minimisation Fund and establishment of waste minimisation funding for schools	Attachment 1