Agenda of Hastings District Rural Community Board

Hastings District Rural Community Board – Terms of Reference

The Community Board is a separate entity to the Council. The role of the Community Board is set out in Section 52 of the Local Government Act 2002. Membership of the Board is set out in Section 19F of the Local Electoral Act 2001. The Council is authorised to delegate powers to the Community Board.

Membership (7 members)

· Chair (elected by the Board).

· Deputy Chair (elected by the Board).

· 4 Elected Community Board Members.

· 1 Mōhaka Ward Councillor.

· 1 Kahuranaki Ward Councillor.

· 1 Takitimu Ward Councillor.

Quorum – 4 members

DELEGATED POWERS

General

1) To maintain an overview of services provided by Council within the Community Board’s area.

2) To represent, and act as an advocate for, the interests of the community represented.

3) To consider and report on all matters referred to the Board by Council, or any matter of interest or concern to the Community Board.

4) To communicate with community organisations and special interest groups within the community.

5) To undertake any other responsibilities that are delegated to it by Council.

6) To appoint a member of the Community Board to organisations approved by the Council from time to time.

Long Term Plan/Annual Plan/Policy Issues

Authority to make a submission to the Long Term Plan/Annual Plan process on activities, service levels and expenditure (including capital works priorities) within the Board’s area or to make a submission in relation to any policy matter which may have an effect within the Board’s area.

Roading and Traffic

Authority to exercise the Council’s powers and functions in relation to roads within the Board’s area under the following sections of the Local Government Act 1974:

· Section 335 (vehicle crossings);

· Section 344 (gates and cattle stops);

· Section 355 (overhanding trees).

Authority to exercise the Council’s statutory powers in accordance with Council policy (including any relevant powers conferred by bylaw) over roads within the Board’s area in respect of;

· Road user behaviour at intersections.

· Controls on stopping or overtaking.

· Controls on turning.

· Pedestrian safety.

· Footpath maintenance and improvements.

· Accident investigation studies, lighting and other safety works.

For the avoidance of doubt, nothing in this delegation authorises a Community Board to deal with a matter, in the exercise of delegated authority, in a manner which is in conflict with any policy or decision of Council or any standing committee of Council in relation to the same matter.

Te Rārangi Take
Order of Business

1.0	Apologies – Ngā Whakapāhatanga At the close of the agenda no apologies had been received. At the close of the agenda no requests for leave of absence had been received.
2.0	Conflict of Interest – He Ngākau Kōnatunatu Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.
3.0	Confirmation of Minutes – Te Whakamana i Ngā Miniti Minutes of the Hastings District Rural Community Board held Monday 15 December 2025. (Previously circulated)
4.0	Rural Transportation Activity Report	9
5.0	Update on regulations for product stewardship of farm plastics and agrichemicals	13
6.0	Rural Recycling Update	21
7.0	Community Resilience and Rural Halls	25
8.0	Minor Items – Ngā Take Iti
9.0	Urgent Items – Ngā Take Whakahihiri

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Monday, 16 February 2026

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Hastings District Rural Community Board

Te Rārangi Take
Report to Hastings District Rural Community Board

Nā:

From:

Adam Jackson, Transportation Operations Manager

Te Take:

Subject:

Rural Transportation Activity Report

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 This report is to update the Hastings District Rural Community Board with the Rural Transportation Programmed Project Status and Activities Report.

1.2 This report concludes by recommending that the report be received.

2.0 Recommendations - Ngā Tūtohunga

That the Hastings District Rural Community Board receive the report titled Rural Transportation Activity Report dated 16 February 2026.

3.0 2025/2026 Major Works Programme

3.1 The 2025/26 financial year is the second portion of the 2024-27 Long Term Plan (LTP) programme.

3.2 The following is the status of the final Area Wide Pavement Treatment (AWPT) programme for the 2025/26 financial year and beyond.

Road	Section	Status/Impact
Kererū Road	Maraekakaho to Aorangi Road – 5km	Large section of this road partially affected by the effects of TC Gabrielle, predominantly significantly increased quarry loadings. Construction underway – planned to complete in March.
Matapiro Road	Km 0 to km2 Km7 to km10	Construction completed. Construction completed.
Mangaroa Road	0 to 880m	Construction completed.
Soldiers Settlement Road	Puketitiri Road to Pekapeka Stream	Designs are complete and includes the Soldiers Settlement culvert replacement. The works are planned to be completed by May 2026
Waipunga Road	State Highway 5 to bridge	The investigations and designs are in progress – Works are planned to be completed by May 2026
Raukawa Road	Various sections	Construction underway. Work to be completed by May 2026.
Puketitiri Road	Various sections	Construction underway. Works are planned to be completed by May 2026
Waimārama Road	RP 10.55 – 10.67	Construction completed.

The 2025/26 reseal programme has started. All reseals are programmed to be completed by the end of February 2026.

4.0 January 2025 Storm Event

4.1 A severe weather event crossed the entire North Island between Wednesday 21^st and Friday 23^rd January. While Hastings District were not as badly impacted as some other regions, there was still a significant amount of damage to the road network.

4.2 The current estimated value of the damage is $1.4M, which is funded by NZTA at 73%. The local share impact of the event will be approximately $378,000. Councils Transportation Asset Manager will be able to update the Board once the final figures are known, and how the effect of this additional unbudgeted expenditure will be accounted for.

5.0 Procurement

5.1 The rural road maintenance contract expires on 31 June 2026. A report went to Council in May 2025 advising of procurement options, contract models, and major changes that will be included in the rewritten contracts

5.2 The contract was due to expire in June 2022 however Tropical Cyclone Gabrielle put a halt to the contract procurement despite it being written and advertised.

5.3 The changes to the 2022 written contract are relatively minor in nature, and are primarily due to industry changes, legislative changes, and opportunities for continual improvement which is business as usual for operation contracts.

5.4 The rural contract is currently out to tender and closes in early February.

6.0 NZ Transport Agency (Waka Kotahi) Update

6.1 Update from NZ Transport Agency (Waka Kotahi).

7.0 Works Update

7.1 Attachment 1 provides the Board with a photographic snapshot of activities undertaken between December 2025 and February 2026.

Attachments:

1 ⇨

RCB Photos - November 2025 to January 2026

CG-18-07#010

Under Separate Cover

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This report promotes the performance of regulatory functions for the purpose of providing safe, reliable, and efficient transport networks.

Māori Impact Statement - Te Tauākī Kaupapa Māori

No known impacts for tangata whenua over and above the impact on the rural district.

Sustainability - Te Toitūtanga

This is a progress report and sustainability issues are not addressed.

Financial considerations - Ngā Whakaarohanga Ahumoni

The works identified within this report are within existing budgets.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This report has been assessed under the Council's Significance and Engagement Policy as being of minor significance. Individual projects will have been addressed under the significance and engagement policy during the planning and decision-making phase of those projects.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

No consultation is required as part of this report.

Risks

Risk management and mitigation issues have been addressed in project planning and organisational health and safety policies. The major risk noted in this report is the potential for increase in tender costs in the maintenance contract rewrite. There are many ways to manage this risk such as decreased level of service, increased funding (and rate take), loan funding projects and negotiations with successful tenderer.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

The Rural Community Board will have an interest in the operations and transportation activities within the DRA2 rating area.

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Monday, 16 February 2026

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Hastings District Rural Community Board

Te Rārangi Take
Report to Hastings District Rural Community Board

Nā:

From:

Toni Bye, Waste Minimisation Specialist

Te Take:

Subject:

Update on regulations for product stewardship of farm plastics and agrichemicals

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to update the Rural Community Board on announcements made in December 2025 regarding the introduction of regulations for farm plastics and agrichemicals – a product stewardship scheme to be called Rural Recycling Scheme (previously Green-farms Product Stewardship Scheme).

1.2 This is an information report requiring no formal decisions.

2.0 Recommendations - Ngā Tūtohunga

That the Hastings District Rural Community Board receive the report titled Update on regulations for product stewardship of farm plastics and agrichemicals dated 16 February 2026.

3.0 Background

3.1 On 3 December 2025 the Government announced they have approved the drafting of regulations to support a nationwide rural recycling scheme covering agrichemicals and plastic farm waste.

3.2 This approval follows the July 2020 announcement of six products to be declared ‘priority products’ for the establishment of product stewardship schemes under the Waste Minimisation Act 2008 (WMA).

3.3 The priority products are:

· Tyres (regulations came into effect 1 March 2024, accredited scheme: Tyrewise)

· plastic packaging

· electrical and electronic products (e-waste including large batteries)

· refrigerants and other synthetic greenhouse gases

· agrichemicals and their containers

· farm plastics

4.0 Current situation

4.1 There are currently two voluntary product stewardship schemes: Agrecovery Rural Recycling and Plasback.

4.2 Agrecovery’s free take back services for participating brand owner products are funded by levies on these products, while Plasback recycling services are user pays.

4.3 The voluntary nature of the schemes means that not all brands / products participate, and confusion is created in terms of which programme offers which services and what charges are incurred, if any.

4.4 Regulations will remove some of this confusion with one accredited scheme funded through fees, meaning take back is free for in-scope products.

4.5 As officers, some confusion is likely to continue amongst the farming community as the Rural Recycling Scheme will not be a ‘one stop shop’ for all farm plastics and agrichemicals. Voluntary schemes or commercial operators will be able to offer services for products that are not in scope (eg. irrigation pipe, twine, unlabelled agrichemicals), and on-farm collection.

4.6 A significant change to the services currently provided is the inclusion of household pest and weed control products covering the broader community, not just rural households. Currently these are typically collected through Council hazardous waste collection events or transfer stations.

5.0 Overview of the accredited scheme when supported by regulations

5.1 The Rural Recycling scheme will be run by Agrecovery Foundation, a not-for-profit charitable trust. Producers will be required to declare their sales and then pay regulated fees for the declared sales volumes of in-scope products.

5.2 When farmers, growers and other consumers have used these product, they will have the option of a ‘free-to-use’ recycling service, funded by the fees collected.

5.3 Participation for farmers, growers and other consumers is not mandatory, nor is labelling mandatory for in-scope products.

5.4 According to the MfE website, the scheme “will roll out clear, targeted communications across all regions, ensuring retailers, farmers and other users know exactly what is in scope, how to return it, and why it matters.”

5.5 The following diagram shows an overview of the scheme, including the flow of data and funds, under the proposed regulations.

J001517 MfE Infographic Rural Recycling scheme 2.2 PA

6.0 In-scope products

6.1 These are:

· Agrichemicals sold in plastic containers and drums of 1,000 litres or less (including household pest and weed control products)

· all plastic bale wrap and silage sheets

· plastic bags containing completed agricultural products including, but not limited to seed, feed, fertiliser, soil and crop inputs and farm and animal supplements, in either:

- small plastic bags (16-40 kilograms when full)

- large woven polypropylene bags (over 40 kilograms when full).

6.2 The table below provides further details of in-scope products.

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7.0 Services

7.1 According to the MfE website, proposed take-back services provided by the scheme, will include:

· fixed drop-off sites at convenient locations including at rural-sector retailers,

· non-fixed schedule events, and

· collections on-farm or nearby (for remote areas).

7.2 There may be an opportunity for Council to apply for the Refuse Transfer Station to be an approved collection site. This will be assessed by officers once the regulations are finalised and the details are released.

8.0 Comparing voluntary schemes to the proposed regulated scheme

8.1 Current Agrecovery and Plasback product coverage compared to proposed in-scope products are summarised in the table below.

8.2 The key differences are:

· regulations will be limited to key waste streams (agrichemicals and their containers, plastic bags, bale wrap and silage sheets)

· recycling through the accredited scheme will be ‘free-to-use’, rather than a mix of ‘free-to-use’ and user pays under voluntary schemes

· inclusion of household pest and weed control products

· limit of 30 litres / kg for residual agrichemicals

	Voluntary		Regulated
	Agrecovery Rural Recycling¹	Plasback²	Rural Recycling Scheme ³
Containers
Agrichemical and veterinary medicine containers ≤60 litres	ü		ü
Agrichemical drums 61-1000 litres	ü
Ecolab drums 100L & 200L		ü
Household pest and weed control containers 1000 litres and less			ü
Other plastics
Bale wrap and silage pit covers		ü	ü
Seed, feed, and fertiliser bags ≤40kg (LDPE)	ü	ü	ü
Seed, feed, and fertiliser bags ≤40kg (woven PP)	ü		ü
Feed and fertiliser bags 1T & 500kg (woven PP)		ü	ü
Polypropylene twines		ü
Shrink wrap and pallet covers		ü
Vineyard and monofilament nets		ü
Tree guards		ü
Irrigation tubing and drip line		ü
Chemical disposal
Agrichemicals and veterinary medicines	ü		ü⁴
Household pest and weed control			ü

¹ Free take-back for participating brands and user pays for non-participating brands and unlabelled products

² User pays services

³ Definitions of in-scope products may vary from what is accepted under current voluntary programmes. See Definitions table above.

⁴ Excludes legacy (unlabelled) agrichemicals and residual agrichemicals in large amounts (over 30 litres or kilograms)

9.0 Fees

9.1 Fees will be paid to the accredited scheme by the producer (manufacturers, importers and distributors who place the product on the NZ market) of the in-scope products. Producers will be required to register with the scheme and declare how much product they have sold before paying the proportional amount of fees.

9.2 The MfE website suggests the fee is likely to be passed onto the consumer for many in-scope products.

9.3 The table below sets out the proposed stewardship fee rates

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9.4 Examples of fees relative to product cost

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10.0 Compliance

10.1 According to the MfE website, ‘the scheme will be required to operate in accordance with its accreditation. This includes several objectives and targets relating to its performance and effectiveness. The scheme manager will be required to report on its performance at set intervals (e.g. annually) to the Ministry.’

11.0 Timeframes

11.1 The MfE website shows that regulations are expected to be brought back to Cabinet for decision mid-2026. If the Government approves, the draft regulations will come into force 6-12 months after publication, likely to be late 2026 or early 2027.

Attachments:

There are no attachments for this report.

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Monday, 16 February 2026

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Hastings District Rural Community Board

Te Rārangi Take
Report to Hastings District Rural Community Board

Nā:

From:

Danny McClure, Solid Waste Operations & Contract Manager

Te Take:

Subject:

Rural Recycling Update

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to provide an update on the rural recycling stations including community participation.

1.2 This is to ensure the Rural Community Board members are up to date with what is working and what is not working in their respective community areas.

2.0 Recommendations - Ngā Tūtohunga

A) That the Hastings District Rural Community Board receive the report titled Rural Recycling Update dated 16 February 2026.

B) That the Rural Community Board provides feedback on the initiatives outlined in this report.

C) That the Rural Community Board note that officers are continuing to work with the rural communities to identify suitable recycling site options and reinforce community education about recycling, identifying risks associated and providing options on mitigation of these risks.

3.0 Site Updates

3.1 Rural recycling stations provide a drop off service for common recyclables, glass, plastics, cans, paper and cardboard.

3.2 The Te Pōhue site has been set up, and both the community and visitors have embraced this service.

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3.3 A proposal to apply a single container, similar/same to Te Pōhue, Tūtira and Poukawa has been discussed at a community meeting at Patoka.

3.4 With the Rissington bridge replacement, it was discussed that the contractor would look to apply a concrete pad when building the bridge, where a container could site and be serviced, allowing a Rural recycling facility for the wider Patoka/Rissington community.

3.5 The proposal is still in its infancy and will require further investigation and appropriate approvals prior – timeline is circa 12mths (a 12mth trial would be initiated if approved)

3.6 Active Rural Recycling Stations update:

3.7 Maraekākaho – The community are proactively utilising this site. There has been a spike in contamination reporting and images have been sent through the community champion to highlight on their Facebook page.

3.8 Pukehamoamoa – The rural community are proactively reporting any/all issues, with HDC being in regular contact with the community champion. No significant issues to report.

3.9 Poukawa – The community are proactively utilising this site, with very little issues occurring since the last update.

3.10 Waimārama – No significant issues to report on this site and it continues to be well used, contamination has reduced overall, with minor contamination highlighted.

3.11 Blackbridge continues to see increased usage from the Havelock North and surrounding community, and we have seen further levels of contamination – this remains consistent.

· The site servicing is being reviewed regularly and an update provided at the next Rural Community Board meeting.

· If levels of contamination and site mistreatment continue to be apparent (public leaving items on the platforms and “wish-cycling”) Council will need to consider pausing the service as part of reset and re-education program to enable an appreciation and value this service provides to the community.

3.12 Tūtira - The community are proactively utilising this site, with very little issues occurring since the last update.

3.13 Waipatiki - The community are proactively utilising this site, with very little issues occurring since the last update.

3.14 Henderson Road recycling station continues to be well used, based on the location within a manned Refuse Transfer Station environment, with no significant issues of contamination.

4.0 Rural Community Board Reports – Historical Reports

4.1 This information and subsequent recommendations provide the information required for the Rural Community Board to make informed decisions.

5.0 National Updates and Changes

5.1 Officers will continue to keep the board informed of any new announcements that will influence the recycling services for rural residents.

Attachments:

There are no attachments for this report.

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Monday, 16 February 2026

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Hastings District Rural Community Board

Te Rārangi Take
Report to Hastings District Rural Community Board

Nā:

From:

Emma Morgan, Community Strategies Manager

Debbie Watts, Community Connector Lead

Regan Smith, Chief Risk Officer

Te Take:

Subject:

Community Resilience and Rural Halls

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

Community Resilience

1.1 The community resilience programme has been a core workstream for the Community Connectors and Risk Management teams over last 3 years since Cyclone Gabrielle. The objective of the programme is to promote internal connection within communities, establish locally relevant resilience plans and create connection with Council for ongoing support during readiness and response.

1.2 In rural communities the programme is centred on establishing Community Emergency Hubs (CEH). A CEH is a centre run by the community, for the community, that is intended to make the most of the local resources available at the time. The Hubs rely on local volunteers that assist with provisioning equipment and supplies, connecting with their local community, and supporting the development of Community Resilience Plans (CRP). In this way the programme is community lead and each CEH is uniquely tailored to the needs of each community.

1.3 The community leaders who have volunteered their time are vital to the success of the programme. Officers would like to recognise and thank all the community volunteers who have been involved in the programme and are very grateful for the positive and constructive approach that all community leaders have shown.

1.4 Council has established a pathway that is used to guide the setup of a CEH (Appendix 1). This involves gathering information from the community for a CRP, provisioning a set of standard equipment for the Hub and running training workshop with the community to illustrate how the Hub can work. Once the standard provisions have been deployed and the hub training completed, the Hub is marked as Established on the Community Emergency Hub map. From then on the CEH is put on an annual audit programme that involves the Council teams visiting the Hub to confirm the status of the equipment and to update the documented plans.

1.5 At present the programme is just over halfway through as outlined below:

· 12 Community Resilience Plans complete.

· 20 of 30 Community Emergency Hubs have been established, and a further 4 are underway.

· 3 of 12 Marae Hubs have been established, and a further 4 are underway.

1.6 The community engagements undertaken in the past 6 months by the Community Connectors and Risk Management teams are listed below.

Key Community Engagement Dates

Date	Details
9 July	Maraekākaho Community Resilience planning meeting
23 July	Waimārama Hub leads meeting
4 August	Te Pōhue Resilience training
8 August	Puketapu South resilience meeting
17 August	Upper and Lower Dartmoor 101 Hub Training
6 September	Waipatu Hub training
25 September	Twyford Community Resilience planning
30 September	Putorino Hub audit and community meeting
5 October	Ōmāhu Marae Community Day
25 October	Waimārama Emergency Hub Open Day
1 November	Sherenden Market Day / RD9 Community Emergency Hub Open Day
7 November	Kererū Community Emergency Hub Open Day
8 November	Tūtira Community Emergency Hub Open Day
15 November	Waipatiki Community Resilience Workshop
20 November	Twyford Emergency Hub training
10 December	Puketapu resilience planning meeting
16 December	Puketitiri/ Patoka/ Rissington resilience planning meeting

Rural Halls

1.7 There are 23 halls in the Hastings District rural hall network, recognised for the role they play as a venue for social and cultural events, and a focal point for rural communities. Since Cyclone Gabrielle, many halls have also been designated as Community Emergency Hub (CEH) locations, increasing both use and criticality.

1.8 None of the halls are managed by Council, but there is a mix of land and building ownership between community and Council.

1.9 To support hall committees with building maintenance, renewal planning, and CEH readiness, Council is undertaking condition assessments that will inform asset management plans (AMPs) and future investment decisions.

EECA’s Community Solar Resilience Programme

1.10 EECA’s Community Resilience Programme (CRP) supports community buildings that act as hubs during emergencies by installing solar PV and battery systems. These systems help ensure the sites can continue operating during power outages and strengthen their overall energy resilience.

1.11 The programme funds 80% of the system cost, with the remaining 20% to be sourced externally. HDC is working alongside each participating site to obtain multiple quotes from solar providers so they can choose the system that best meets their needs. HDC is also supporting sites to identify and secure the remaining 20% funding through external sources.

1.12 HDC nominated six rural halls/marae for the programme: Te Pōhue Hall, Waipatu Marae, Moteo Marae, Kererū Hall, Peketitiri Hall, and Waikare & District Sports Club (Pūtōrino).

2.0 Recommendations - Ngā Tūtohunga

That the Hastings District Rural Community Board receive the report titled Community Resilience and Rural Halls dated 16 February 2026.

Attachments:

1 ⇩

Commmuity Resilience Programme Update

CG-18-07-00009

Te Rā Hui: Meeting date:	Monday, 16 February 2026
Te Wā: Time:	1.00pm
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Transportation Manager - Jag Pannu

Mematanga: Committee Members:	Heamana Chair: Isabelle Crawshaw Deputy Chair: Abby Morley Peter Maclennan and one vacancy Ngā KaiKaunihera Councillors: Elisha Milmine, Derek Nowell-Usticke and Siiam Daniel
Tokamatua: Quorum:	4 members
Apiha Matua: Officer Responsible:	Kaiwhakahaere Rōpū Transportation Manager: Jag Pannu
Te Rōpū Manapori me te Kāwanatanga: Democracy & Governance Services:	Louise Stettner (Ext 5543)

Item 7 Community Resilience and Rural Halls
Commmuity Resilience Programme Update	Attachment 1